Chapter Bylaws

1.0 Overview

2.0 Membership

3.0 AMA-MSS UNCSOM Governing Council

4.0 AMA-MSS UNCSOM Business Meetings

5.0 Other Business Meetings

6.0 House of Delegates

7.0 AMA-MSS UNCSOM Faculty Advisor

8.0 AMA-MSS UNCSOM Amendments

 

1.0 Overview

1.10 Organization Name

The name of this organization shall be the American Medical Association/North Carolina Medical Society/Durham-Orange County Medical Society – Medical Student Section of the University of North Carolina at Chapel Hill School of Medicine (AMA/NCMS/DOCMS-MSS UNC-SOM). However, the name of this organization shall be abbreviated to AMA-MSS UNC-SOM in instances deemed preferable by the Governing Council for ease of referencing and/or to reflect that our chapter has an impact on the national level.

1.20 Mission Statement

The AMA-MSS UNC-SOM is dedicated to representing medical students, improving medical education, developing leadership, and promoting activism for the health of America.

1.30 Core Values

The AMA-MSS UNC-SOM shall exhibit the following core values:

  1. Advocacy – Caring advocates for our patients, our profession, and our medical student members.
  2. Leadership: The stewards of the future of medicine.
  3. Excellence: Commitment to provide the highest quality service, products, and information for our members.
  4. Integrity: Ethical behavior forms the basis for trust in all our relationships and actions.

1.40 Objectives

The AMA-MSS UNC-SOM shall be responsible for the following objectives:

  1. To inform all medical students at UNC-SOM on political issues and other current events that merit our consideration and careful thought. To accomplish this, we are heavily involved on a local (Durham-Orange County Medical Society – DOCMS), state (North Carolina Medical Society – NCMS), and national (American Medical Association – AMA) levels. Within these organizations, our medical student members have a voice alongside physicians in creating and promoting policies and positions. We aim to disseminate the knowledge we gain in interacting with physician leaders across the county, state and nation to our medical school and use it to educate our fellow classmates on issues of great importance to us as current medical students and future physicians.
  2. To organize community service projects throughout the year, including our yearly commitments to the AMA-MSS and NCMS-MSS community service projects, the UNC-SOM American Medical Association – Medical Alumni Association Orientation Barbeque, UNC-SOM American Medical Association Book Sale, North Carolina Medical School Olympics, and other miscellaneous community service oriented projects.

1.50 Vision Statement

The AMA-MSS UNC-SOM strives to be the medical students’ leading voice for improving medical education, advancing health care, and advocating for the future of medicine.

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2.0 Membership

2.10 Categories.

For the AMA-MSS UNC-SOM, Active Direct medical student membership is available with the following subdivisions:

  1. 4-Year Joint AMA, NCMS, DOCMS
  2. 4-Year AMA
  3. 4-Year NCMS and DOCMS
  4. 3-Year AMA
  5. 2-Year AMA
  6. 1-Year AMA

2.20 Active Direct.

Active Direct medical student members are those who apply for membership in the American Medical Association (AMA), North Carolina Medical Society (NCMS), and/or Durham-Orange County Medical Society (DOCMS) directly rather than through a constituent association. Active Direct members must be medical students enrolled in the University of North Carolina at Chapel Hill School of Medicine for the degree of doctor of medicine.

2.21 Admission.

Active Direct medical student members are admitted to membership upon application provided that there is no disapproval by the Council on Ethical and Judicial Affairs. Said Council may consider information pertaining to the character, ethics, professional status and professional activities of the applicant. The Council shall provide by rule for an appropriate hearing procedure to be provided to the applicant.

2.22 Notice.

AMA shall immediately notify each constituent association of the name and address of those applicants for Active Direct medical student membership residing within its jurisdiction.

2.23 Objections.

Objections to applicants for Active Direct medical student membership will be referred to the Council on Ethical and Judicial Affairs for prompt disposition pursuant to the rules of the Council on Ethical and Judicial Affairs.

2.24 Rights and Privileges.

Active Direct medical student members of the American Medical Association are entitled to receive the Journal of the American Medical Association (JAMA), Medical Student JAMA Online (MSJAMA), American Medical News (AMNEWS), AMA Voice, the Virtual Mentor website, access to members-only website at www.ama-assn.org, a free copy of the medical resource book (with AMA 4-year membership), member discounts on personal and professional programs, products, and services, a Steadman’s Medical Concise Dictionary, and such other publications as the Board of Trustees of the AMA may authorize. In addition, Active Direct medical student members of the NCMS may receive bi-weekly e-mails of the NCMS Bulletin and members-only website access at www.ncmedsoc.org. DOCMS Active Direct medical student members may attend bi-monthly DOCMS Speaker Business Meetings as determined by the Chair of the AMA-MSS UNC-SOM depending on a student’s involvement in the chapter.

2.25 Dues and Assessments.

Active Direct members are liable for such dues and assessments as are determined and fixed by the AMA, NCMS, and/or DOCMS.

2.26 Termination of Membership.

Upon official notification to the American Medical Association that an Active Direct medical student member is not in good standing, such member shall cease to be a member of the AMA, NCMS, and/or DOCMS subject to the member's right of appeal as provided in Section 2.42.

2.30 Discrimination.

Membership in any category of the American Medical Association or in any of its constituent associations shall not be denied or abridged because of sex, color, creed, race, religion, disability, ethnic origin, national origin, sexual orientation or age, or for any other reason unrelated to character or competence. Nor shall membership in any category of the American Medical Association or in any of its constituent associations be denied to any person who meets the requirements for membership as set forth in these bylaws and in the bylaws of the applicant's respective constituent association. In considering applicants for membership, information as to the character, ethics, professional status and professional activities of the individual may be considered.

2.40 Discipline.


2.41 The Council on Ethical and Judicial Affairs, after due notice and hearing may censure, suspend or expel such member from AMA membership for an infraction of the Constitution or these Bylaws for a violation of the Principles of Medical Ethics, or for unethical or illegal conduct.

2.42 Appeals.

2.421

All disciplinary actions by a component society or a constituent association against a member may be appealed to the Council on Ethical and Judicial Affairs of the American Medical Association on questions of law and procedure only but not on questions of fact.

2.422

Notice of appeal shall be filed with the Council on Ethical and Judicial Affairs within thirty (30) days of the date of the decision of the constituent association, and the appeal shall be perfected within sixty (60) days thereof.

2.423

The Council on Ethical and Judicial Affairs, for what it deems good and sufficient cause, may grant an additional thirty (30) days for perfecting the appeal.

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3.0 AMA-MSS UNC-SOM Governing Council

3.10 Members.

The Governing Council shall consist of the officers of the AMA-MSS UNC-SOM, all of whom which shall be elected at the Annual AMA-MSS UNC-SOM Election Business Meeting in March of each medical school year, and past Governing Council members who currently hold leadership positions in the NCMS and/or AMA. All members of the Governing Council must be active direct medical student members with a 4-year joint AMA, NCMS, and DOCMS membership.

3.11 Term and Tenure.

Governing Council members shall serve one-year terms, beginning at the time of election during the Annual AMA-MSS UNC-SOM Election Business Meeting and ending at the same time the following year.

3.12 Duties.

The Governing Council shall direct the programs and activities of the AMA-MSS UNC-SOM.

3.13 Vacancies.

Any vacancy occurring on the Governing Council shall be filled at the next Election Business Meeting of the AMA-MSS UNC-SOM.

3.14 Temporary Appointment.

If a vacancy on the Governing Council occurs more than thirty (30) days prior to the next Assembly meeting, the Chair of the Governing Council may appoint a active direct medical student member of the AMA-MSS UNC-SOM to fill the vacancy until the next Election Business Meeting of the AMA-MSS UNC-SOM when an election shall be held pursuant to rules adopted by the AMA-MSS UNC-SOM.

3.20 Governing Council Officers.

The Officers of the AMA-MSS UNC-SOM and their duties shall be as follows:

3.21 Chair.

The Chair shall preside at all meetings of the Governing Council of the AMA-MSS UNC-SOM and shall otherwise represent the Section when appropriate, including AMA, NCMS, and DOCMS Business Meetings. The Chair shall represent AMA-MSS UNC-SOM and serve as a Delegate for the AMA-MSS, Delegate at NCMS Business Meetings, NCMS-MSS Governing Council member (as either Delegate or Member-At-Large), and DOCMS Executive Committee member.

3.22 Vice Chair.

The Vice Chair shall preside at meetings of the Governing Council in the absence of the Chair or at the request of the Chair. The Vice Chair shall assist the Chair in the performance of his or her duties. The Vice Chair shall represent AMA-MSS UNC-SOM and serve as an Alternate Delegate at AMA-MSS Business Meetings and Delegate at NCMS Business Meetings.

3.23 Coordinator of Membership Recruitment and Retention.

The Coordinator of Membership Recruitment and Retention shall be responsible for coordinating membership, recruitment, and retention initiatives in addition to being the main liaison to the AMA Membership Group, organize orientation activities, including the orientation fair and the AMA – Medical Alumni Association Annual Orientation Barbeque, and coordinate the DOCMS Medical Student Sponsorship Program.

3.24 Coordinator of Community Service.

The Coordinator of Community Service shall be responsible for coordinating community service activities and chapter development initiatives, including the AMA-MSS national service project, Annual Medical School Olympics, and other community service activities.

3.25 Coordinator of Meeting and Travel Affairs.

The Coordinator of Meeting and Travel Affairs shall be responsible for coordinating all business meeting and travel affairs pertaining to the active direct medical student members of the AMA-MSS UNC-SOM, including medical student attendance to meetings, adherence to the AMA-MSS UNC-SOM Medical Student Travel Policy, the North Carolina Physician Airline Miles Travel Donation Program, and composing meeting minutes for distribution to all AMA-MSS UNC-COM Governing Council members.

3.26 Coordinator of Financial Development.

The Coordinator of Financial Development shall be responsible for coordinating all financial issues for the chapter, including financial development through fund-raising, treasurer duties, and grant writing and submissions.

3.27 Coordinator of Information Technology.

The Coordinator of Information Technology shall be responsible for initiating, maintaining, and updating all electronic duties of the chapter, including listserv organization, website coordination, and Information Technology Chapter Liaison to the AMA, AMA-MSS, NCMS, and DOCMS.

3.28 Coordinator of Legislative Affairs

The Coordinator of Legislative Affairs shall be responsible for serving as the Legislative Affairs Committee Chapter Liaison to the AMA-MSS and organizing the AMA-MSS UNC-SOM Legislative Affairs Committee when deemed necessary. This position will also be responsible for organizing new AMA-MSS UNC-SOM resolution writing and disseminating currently relevant information pertaining to past, present, and future resolutions and/or policy proposed by our members or other organizations.

3.29 Delegate and Alternate Delegate.

3.291

The AMA-MSS Delegate and Alternate Delegate shall represent the AMA-MSS UNC-SOM in the AMA-MSS House of Delegates and for AMA-MSS House of Delegate information see Section 6.1.

3.292

The NCMS Delegates and Alternate Delegates shall be appointed by the AMA-MSS UNC-SOM Chair and composed of AMA-MSS UNC-SOM Active Direct medical student members and for NCMS House of Delegate information see Section 6.2.

3.30 Election of Officers.

The Officers of the AMA-MSS UNC-SOM shall be elected in the following manner:

3.31 Nomination.

Nomination for the governing council positions shall be received in advance of the Election Business Meeting of the AMA-MSS UNC-SOM. Further nominations may be made from the floor of the Election Business Meeting at a time determined by the Governing Council.

3.32 Election.

Election of officers for the Governing Council shall occur at the Election Business Meeting no later than March 15 of each school year, and each voting representative must be in attendance and currently an Active Direct medical student member. Balloting shall be conducted pursuant to the governing council’s discretion, either by written ballot or visual ballot through the raising of hands, and nominations for each office will be accepted from the floor and shall not be closed until immediately prior to casting ballots for that office. Election to the each office requires a majority of the legal votes cast. If no candidate receives a majority of the legal votes cast, a secondary election will be held between the two candidates with the highest number of votes. If a tie exists for the second vote-receiving position, all candidates who are tied shall remain eligible for the secondary election. If no one receives a majority of votes in the secondary election, the decision to elect shall be made by the members of the current Governing Council.

3.33 Election of the Delegate and Alternate Delegate.

The Chair of the AMA-MSS UNC-SOM who presides over the current Election Business Meeting of the AMA-MSS UNC-SOM appoints the Chair-elect and Vice Chair-elect to become the Delegate and Alternate Delegate, respectively.

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4.0 AMA-MSS UNC-SOM Business Meetings.

4.10 Purpose of Business Meetings.

4.11

To hear such reports as may be appropriate.

4.12

To elect, at the Election Business Meeting of each school year, the voting members of the Governing Council of the AMA-MSS UNC-SOM.

4.13

To recruit and support, at the Business Meeting prior to the Annual Meeting of the NCMS, a medical student member of the AMA-MSS UNC-SOM (preferably a 4th year medical student during appointment) to serve on the NCMS Governing Council for the upcoming year.

4.14

To recruit and support, at the Business Meeting prior to the Interim Meeting of the AMA-MSS, a Delegate and/or Alternate Delegate from the members of the AMA-MSS UNC-SOM (preferably a 3rd or 4th year student during appointment). Elected delegate and alternate delegate shall be seated at the Annual Meeting of the House of Delegates.

4.15

To compose resolutions for submission to the AMA-MSS House of Delegates and possibly the AMA House of Delegates and/or the NCMS House of Delegates.

4.16

To conduct such other business as may properly come before the meeting.

4.20 Policy Procedures.

The AMA-MSS Internal Operating Procedures and Digest of Actions shall guide policy.

4.30 Rules of Order.

For those matters not covered by these Bylaws of the Internal Operating Procedures of the AMA-MSS, Davis’ Rules of Order shall be the guide for the conduct of business.

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5.0 Other Business Meetings

5.10 AMA-MSS Business Meetings.

5.11 AMA-MSS Annual Meeting.

The Chair and Vice Chair shall be responsible for coordinating AMA-MSS UNC-SOM attendance at the Annual AMA-MSS Business Meetings according to each medical student member’s meeting and travel eligibility and the chapter’s financial situation as determined by the AMA-MSS UNC-SOM Coordinator of Meeting and Travel Affairs and Coordinator of Financial Development.

5.12 AMA-MSS Interim Meeting.

The Chair and Vice Chair shall be responsible for coordinating AMA-MSS UNC-SOM attendance at the Interim AMA-MSS Business Meetings according to each medical student member’s meeting and travel eligibility and the chapter’s financial situation as determined by the AMA-MSS UNC-SOM Coordinator of Meeting and Travel Affairs and Coordinator of Financial Development.

5.20 NCMS Business Meetings.

5.21 NCMS Annual Meeting.

The Chair and Vice Chair shall be responsible for coordinating AMA-MSS UNC-SOM attendance at the Annual NCMS Business Meetings according to each medical student member’s meeting and travel eligibility and the chapter’s financial situation as determined by the AMA-MSS UNC-SOM Coordinator of Meeting and Travel Affairs and Coordinator of Financial Development.

5.22 NCMS Annual Meeting.

If an Active Direct medical student member of the AMA-MSS UNC-SOM is elected to the NCMS Governing Council, the AMA-MSS UNC-SOM will help support this elected official attend the Annual NCMS Business Meeting.

5.23 NCMS Committee Business Meetings.

If an Active Direct medical student member of the AMA-MSS UNC-SOM is elected to a NCMS Committee, the AMA-MSS UNC-SOM will support this elected official attend the appropriate NCMS Committee Business Meetings.

5.30 DOCMS Business Meetings.

5.31 DOCMS Executive Committee Business Meetings.

The Chair and/or Vice Chair shall be responsible for attending the bi-monthly DOCMS Executive Committee Business Meetings to update other executive council member’s on the current status of the chapter.

5.32 DOCMS Speaker Series Business Meetings.

The Chair and Vice Chair shall be responsible for coordinating AMA-MSS UNC-SOM attendance at the bi-monthly DOCMS Speaker Series Business Meetings according to each medical student member’s meeting and travel eligibility and the chapter’s financial situation as determined by the AMA-MSS UNC-SOM Coordinator of Meeting and Travel Affairs and Coordinator of Financial Development.

5.40 AMA Business Meetings.

If an Active Direct medical student member of the AMA-MSS UNC-SOM is elected as an AMA-MSS Governing Council member, Region IV Delegate, or Region IV Alternate Delegate, the AMA-MSS UNC-SOM will help support this elected official attend the appropriate AMA Annual and Interim Business Meeting.

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6.0 House of Delegates

6.10 AMA-MSS House of Delegates

6.11 Composition and Representation.

The AMA-MSS House of Delegates is composed of one (1) delegate and one (1) alternate delegate selected by each medical school.

6.12 Selection.

The AMA-MSS UNC-SOM delegate and alternate delegate are appointed according to the rules stated in 3.33.

6.20 NCMS House of Delegates

6.21 Composition and Representation.

The NCMS House of Delegates is composed of delegates and alternate delegates selected by the current Chair and Vice Chair. The AMA-MSS UNC-SOM shall be entitled to one (1) school delegate and one (1) alternate delegate for every twenty-five (25) medical students who are members at the end of each NCMS accounting year.

6.22 Selection.

The AMA-MSS UNC-SOM delegates and alternate delegates are elected by the current chair and vice-chair for a term of one (1) year, and shall take office one (1) month prior to the Annual NCMS Meeting.

6.30 AMA House of Delegates

6.31 Delegates from Medical Student Regions.

In addition to the delegate and alternate delegate representing the AMA-MSS, medical student delegates and alternate delegates shall be elected utilizing a regional structure. The regional structure consists of seven Medical Student Regions defined as follows:

Region 1: Washington, Oregon, California, Nevada, Utah, Colorado, Arizona, New Mexico, Montana, North Dakota, South Dakota, Idaho, Wyoming, Alaska, Hawaii.

Region 2: Minnesota, Wisconsin, Nebraska, Iowa, Missouri, Illinois.

Region 3: Kansas, Texas, Oklahoma, Arkansas, Louisiana, Mississippi.

Region 4: Florida, Georgia, Alabama, South Carolina, North Carolina, Tennessee, Puerto Rico.

Region 5: Michigan, Indiana, Ohio, Kentucky, West Virginia.

Region 6: Virginia, Maryland, District of Columbia, Delaware, New Jersey, Pennsylvania.

Region 7: Maine, Vermont, New Hampshire, Massachusetts, Rhode Island, Connecticut, New York.

6.311 Qualifications.

Delegates from Medical Student Regions must be Active Direct medical student members of the American Medical Association.

6.312 Apportionment.

The apportionment of delegates for each Medical Student Region is one delegate for each two thousand (2,000) active medical student members of the American Medical Association enrolled in a Liaison Committee on Medical Education or American Osteopathic Association accredited program located within the jurisdiction of each Medical Student Region, as recorded in the office of the Executive Vice President of the AMA on December 31 of each year. Each Region is entitled to delegate and alternate delegate representation based on the number of seats allocated to it by apportionment.

6.313 Effective Date.

In January of each year the Executive Vice President of the American Medical Association shall notify the Medical Student Section Governing Council of the number of seats in the House of Delegates to which each Medical Student Region is entitled. Such apportionment shall take effect on January 1 of the following year and shall remain effective for one year.

6.314 Election.

To be eligible for election, an Active Direct medical student member must receive the written endorsement of the NCMS and NCMS-MSS Governing Council. Delegates and Alternate Delegates for each Medical Student Region shall be elected by the Medical Student Section in accordance with procedures adopted by said Section. Delegates and alternate delegates shall be elected at the Business Meeting of the Medical Student Section prior to the Interim Meeting of the House of Delegates. Delegates and alternate delegates shall be seated at the Annual Meeting of the House of Delegates.

6.315 Certification.

The Chair of the Medical Student Section Governing Council shall certify, to the Executive Vice President of the AMA, the delegates and alternate delegates for each Medical Student Region.

6.316 Evaluation.

The regional structure for adding medical student delegates to the House of Delegates shall be evaluated five years after adoption of the AMA Bylaws.

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7.0 AMA-MSS UNC-SOM Faculty Advisor

7.10 Qualifications.

The AMA-MSS UNC-SOM Faculty Advisor shall be an AMA Active Direct member. If the Faculty Advisor is not a NCMS and/or DOCMS member, it shall be appropriate for the AMA-MSS UNC-SOM Governing Council to seek and elect an additional Faculty Advisor.

7.20 Election.

The election of a new and/or additional AMA-MSS UNC-SOM Faculty Advisor requires two-thirds majority vote of those members in attendance at any business meeting to pass provided the election of the new and/or additional Faculty Advisor has been proposed and publicized to the Governing Council of the AMA-MSS UNC-SOM not less than fifteen (15) days prior to the meeting.

7.30 Current Faculty Advisor

The current AMA-MSS UNC-SOM Faculty Advisor is Nicholas J. Shaheen, MD, MPH, who is an Assistant Professor of Medicine and Epidemiology and a UNC-SOM Course Director and Lecturer in the 2nd Year Gastrointestinal Course.

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8.0 AMA-MSS UNC-SOM Amendments

These bylaws may be amended by the AMA-MSS UNC-SOM Governing Council at any of its business meetings provided the amendment shall have been proposed and publicized to the Governing Council of the AMA-MSS UNC-SOM not less than fifteen (15) days prior to the meeting. The amendment requires two-thirds majority vote of those members in attendance to pass.

PREPARED BY: Daryl C. Osbahr, daryl_osbahr@med.unc.edu, December 2002
LAST UPDATED BY: Daryl C. Osbahr, daryl_osbahr@med.unc.edu, January 2003