Account adjustments ("AJs"), sometimes referred to as journal entries, are used to correct intra-university transactions. Examples of corrections are: an expense was charged to an incorrect account, and an expense resulted in an account being overdrawn. Both of these examples would require an account adjustment.
Certain system limitations may require a paper AJ, for example: correcting charges to GL object codes, correcting entries for revenue SL object codes-such as used in recharge centers.
* Important Note
AJs are for correction of non-personnel transactions only. Personnel transactions, which are retroactive, are recorded on the Personnel Funding Form in HRIS or via a retro entry in EPAWeb. Also note that AJs are not appropriate for transactions coded 50 (encumbrances) or transactions coded 20 (budget revisions).
To access the training presentation "Account Adjustments - The How and Why" as presented by Patsy Oliver on 5/25/05 . This presentation provides guidance on completing account adjustments with specific examples illustrated.