Grading Policy and Links to Grading Forms

The final score is calculated using the distribution provided below. Grade is calculated based on final score and criteria outlined below. Become familiar with each of the rating forms early in the rotation to give you a better sense of what is expected:

    • Comments from Preceptors: This is perhaps the most important part of your evaluation. Comments will be used to write Dean's Letter (MSP). Preceptor completes assessment using the same competencies used in Common Assessment Form of the other clerkships. Comments can also be used to assign final grade.
    • CARE assignment is assessed by campus clerkship director using CARE Assessment form.
      • (20% of final points.)
    • Observed Patient Encounter is evaluated by campus clerkship director using standardized OPE form.
      • (20% of final points)
    • Preparation and Engagement in small group sessions is assessed by campus clerkship director using standardized P&E form. Preparatory quizzes are included here.
      • (20% of final points)
    • NBME Shelf Exam 80 questions.
      • (20% of final points)
    • Objective Structured Clinical Exam. Multiple station OSCE with simulated patients presenting with common problems in Family Medicne
      • (20% of final points)
Notes on conversion of NBME National Percentile to Clerkship Score (2-10 points)

2

3

3.5

4

4.5

5

5.5

6

6.5

7

7.5

8

8.5

9

9.5

10

<10%

10-

16%

17-

20%

21-

29%

30-

34%

35-

39%

40-

49%

50-

60%

61-

66%

67-

73%

74-

77%

78-

82%

83-

86%

87-

90%

91-

93%

>93%

 

The final grade is determined by looking at overall performance in the clerkship and weighing each grade component in context. But as a rough guideline a combined weighted score of 9-10 = Honors; 8-8.9 = High Pass; 6.5-7.9 = Pass

 

  • If a student fails the Shelf Exam: If the student has performed satisfactorily on all other aspects of the rotation, remediation consists of a retake of the failed exam. If student passes the exam, the student receives a final grade of conditional pass on the rotation with notation in comment section that student retook the exam.
  • What if a student disagrees with his/her grade, or has questions about the written comments. Students with questions about their grades should first contact their AHEC campus clerkship director about their concerns. Students should not call their preceptor. If needed, the AHEC campus clerkship director will contact the preceptor. If the student and AHEC campus clerkship director do not resolve the concern, the student may appeal to the Clerkship Director. If not satisfied with that appeal, the next levels of appeal are (in order) to the Chair of Family Medicine and the Associate Dean of Student Affairs.

This is a school wide policy

The University’s Policy on Prohibited Harassment and Discrimination (www.unc.edu/campus/policies/harassanddiscrim.pdf) prohibits discrimination or harassment on the basis of an individual’s race, color, gender, national origin, age, religion, creed, disability, veteran’s status, sexual orientation, gender identity or gender expression.  Appendix B of this Policy provides specific information for students who believe that they have been discriminated against or harassed on the basis of one or more of these protected classifications.

Students who want additional information regarding the University’s process for investigating allegations of discrimination or harassment should contact the Equal Opportunity/ADA Office for assistance:

Equal Opportunity/ADA Office

The University of North Carolina at Chapel Hill

100 E. Franklin Street, Unit 110

Campus Box 9160

Chapel Hill, North Carolina 27599

Telephone: (919) 966-3576

Fax: (919) 962-2562

Email: equalopportunity@unc.edu

 

Any administrator or supervisor, including a department chair, associate dean or other administrator, who receives a student’s complaint about prohibited harassment or discrimination must notify the Equal Opportunity/ADA Office within five (5) calendar days of receiving the complaint.  If a student raises a claim of prohibited harassment or discrimination during an academic appeal, an investigation of the student’s claim must be performed under the direction of the Equal Opportunity/ADA Office.  The school or department must await the results of the harassment or discrimination investigation before deciding the student’s academic appeal.