Frequently Asked Questions
All the information is conveniently located on our website. If after you read though our published information, you still have questions, please contact the Office of International Activities at email@example.com.
The OIA works with the IVS Program, which is exclusively for current final year students. Observerships are handled by the individual clinical departments. Here is a link regarding visitors/observers at UNC Hospitals: http://www.unchealthcare.org/site/volunteers/Shadow.html
The availability of electives varies constantly throughout the year, as well as from year to year. Many electives are not requested and go unfilled. Other electives are completely filled by our own UNC medical students. The elective preferences on the application are only used for scheduling purposes, not admission decisions. If you are accepted, but your preferences are unavailable, we will contact you for additional preferences. To help guide your selection process, we have provided historical data detailing availability in previous years. You can find this data here: Historical Data of IVS Scheduled Electives.
We suggest you visit this link to historical data charts. While availability varies from year to year, classes are frequently popular in certain terms. The elective preferences on the application are only used for scheduling purposes, not admission decisions. If you are accepted, but your preferences are unavailable, we will contact you for additional preferences.
Unfortunately, at this time we cannot offer IVS scholarships. All funds are expected to be paid in full through individual resources or home school institutions.
We welcome students to begin their application prior to taking the USMLE Step 1 or Step 2 CK test. However, your application will not be reviewed by the Admissions Committee for a decision until a score is provided or a waiver is granted.
As an alternative, applicants may submit an evaluation from another clinical rotation at a US institution in lieu of the USMLE test score. We also accept the German Physikum in lieu of a USMLE score.
Please send an email to OIA at firstname.lastname@example.org requesting a USMLE waiver. Your email should include your request, full name, and resume or curriculum vitae as an attachment. USMLE waivers are very limited and will not be available for the majority of applicants.
We welcome students to begin their application prior to taking the TOEFL test. However, the Admissions Committee will not make a decision on the application before a TOEFL score is uploaded.
A TOEFL score will be required of all applicants from medical schools where English is not the official language of instruction. For applicants whom attend a school with English as the official instruction, documentation (refer to the application) indicating the official language should be included in the online application. TOEFL scores may also be required for any applicant at the OIA's discretion. If you have completed high school (secondary) or an undergraduate degree in the US, Canada, or another predominantly English-speaking country, you may not need to submit a TOEFL and should include this information on your CV.
Changing the format of your documents will likely remedy the problem. Documents can be easily uploaded as PDF files. If you are still experiencing difficulty, email any documents that will not upload properly to email@example.com.
Prospective students are welcome to complete the application for the upcoming year (August - June of next year) at any time. However, applicants applying for Fall 2014 (Periods 2-6) will not be reviewed or approved until late Spring 2014. Accepted students will be confirmed in an elective course in June 2014 or later. Applicants applying for Spring 2015 (Periods 7-12) will not be reviewed or approved until late Fall 2014. Accepted students will be confirmed in an elective course in October 2014 or later.
All supplemental documentation should be uploaded to your application. Documents are most easily uploaded in the PDF file format. Any documents that will not upload should be sent through email attachment to firstname.lastname@example.org. It is not necessary to ship original hard-copy documents which were uploaded to your online application.
It is not necessary to "check", or upload any documentation to the application field if you completed your application online. The application field will only appear completed if you submit a paper application, because this field is only necessary for applicants who were unable to apply through the online database.
The $100 non-refundable application fee should be submitted after the application process has begun. The application fee can only be paid by check or money order. All checks must be valid for deposit in a US bank and be made payable to the ‘UNC School of Medicine.’ Fee payments should be mailed to the address located here. Please include your name in the mailing to guarantee your payment is attributed to your application.
Once the application is complete, it will be reviewed by the Admissions Committee at the next meeting. Committee Meetings are scheduled throughout the year to accommodate new applicants, but the schedule can be irregular.
Applicants are usually notified of an admission decision within 3-6 weeks of application completion through email confirmation. Acceptance means you are generally approved for electives at UNC, but you have not been scheduled or confirmed in a specific course and you should not assume you have a spot.
Specific elective course scheduling will begin in June for Periods 2-6, and begin in October for Periods 7-12. Electives will be confirmed in the order of accepted applications and requested periods (for example, we schedule Period 3 before Period 6). Course confirmation notices will be sent to accepted students, listing the elective course title and course dates. Shortly after receiving the course confirmation notice, students will receive an email with a housing list and a student guide that should answer many arrival questions.
Notify the OIA of your change in plans through email immediately: email@example.com. We can work with you to reschedule at a more preferable time, or cancel your participation entirely. If you communicate promptly with the OIA, you may be able to participate in other electives in the future. In the event of a cancellation, elective spots can occasionally be redistributed, so the earlier you notify the OIA, the more students we can accommodate in their preferred electives.