How can I share my folders with other people?

Setup a shared folder:

The School of Medicine email server allows you to share folders with other people on the server. This allows multiple people to access a folder that is located in one person's account. This is useful for group projects and times when multiple people would need to see the same email messages.

To share a folder, start by clicking on "Manage Folders":

                                                          Shared Folders Image 1.jpg

Next, select the folder that you wish to share, and choose "Share Folder" from Folder Actions at the bottom of the page:

                                                          Shared Folders Image 2.jpg

Now, enter the user ID of the person with whom you would like to share a folder and click on the Add button:

                                                          Shared Folders Image 3.jpg

If you do not know the user IDs of the people you would like to share the folder with, you can use the "Search" button to locate them. Check the box next to their names, and click on the "Add Addresses" button at the bottom of the search window:

                                                          Shared Folders Image 4.jpg      

Once you have added the users that you want to share the folder with, you can manage each user's permissions by using the permissions drop down box. You can grant Read-only permissions, Read and write permissions, or Read, write, and manage access permissions. When you are finished, click on the "OK" button:       

                                                         Shared Folders Image 5 .jpg

Now, the person who you shared the folder with will need to subscribe to it. To subscribe to a shared folder, start by clicking on "Manage Folders", and then on "Subscribe":

                                                          Shared Folders Image 6 .jpg

Next, choose "Search Shared Folders by User" and click "OK":

                                                            Shared Folders Image 7 .jpg

Type in the name of the person whose folder you want to view and click "Search":

                                                          Shared Folders Image 8 .jpg

Select the owner of the folder, and click "OK":

                                                          Shared Folders Image 9 .jpg

Place a check in the box next to the shared folder and click "Subscribe":

                                                          Shared Folders Image 10 .jpg

 

The shared folder will now be accessible in your folder listing under "Shared Folders"