New Employee Guidelines

  1. Submit all paperwork as far in advance as possible.
  2. Obtain PID, coordinated by Surgery HR.
  3. Obtain Onyen, have new employee/user go to and create Onyen (If the new employee/user has previous affiliation with UNC then they may already have an Onyen which will only need to be reactivated.)
  4. HIPAA training, accessible from [Prerequisite: Onyen] Submit HIPAA training certificate to Surgery IT. If the new user is a hospital employee we will accept confirmation of HIPAA training on new user form.
  5. Complete and submit Surgery IT: New User Request Form
  6. If a SOM e-mail account is required Surgery IT will submit a request for it after Onyen creation and submission of the New User request form. (This may take several days.)
  7. Schedule time for new employee to meet with IT Support. User must be available for PC configuration and orientation.
  8. If EPIC or other hospital/clinical application access requested a “UNC Hospital Domain/Citrix Account” is required See page 2 of the new user request form. After this account is created instructions will be provided for required training.

Note: Except in isolated situations, Surgery network access is limited to Surgery employees.

Any questions, please call IT Support at 3-7090.