Video Conferencing

Service Description

The Classroom Support group offers solutions for long distance communication. With several rooms equipped with Video Conferencing equipment, and most rooms able to connect to remote locations using Microsoft Lync, you can take advantage of the ability to share your lectures and meetings with remote participants or have your group actively participate in meetings being held at other locations.

Equipment

Video Conferencing

Rooms with video conferencing have either a Polycom or Cisco conference system. These systems broadcast and receive audio and video as well as share content from the room's PC or any other device connected to it. In addition to the individual units which can connect point to point, a Multipoint Control Unit (MCU) can be used if you have multiple sites that would like to join your conference.

Microsoft Lync

Microsoft Lync is web-based conferencing software. Its is available in all classrooms, but those without Lync integrated require special request to have a microphone installed. Rooms that have Lync integrated feature cameras and microphones that are all routed to the room's PC in a way that emulates a web camera. You have the ability to share your desktop and perform other functions using the Lync software. For more information about how we use Microsoft Lync, you can visit our support page.

Security

A secure connection is required for conferences containing confidential information such as protected health information (PHI). All conference units operated by OIS are configured to use a secure encrypted connection when possible (dependent on remote site). If you require a secure connection, testing must be done to ensure the remote site will be able to receive the secure connection in advance. Please indicate this need when you request videoconferencing services.

Microsoft Lync also provides a secure connection. These meetings must be properly configured to prevent public access and allow only certain people into the meeting. Skype and other web conferencing services are not recommended for sensitive information, and are not supported by the School of Medicine.

Locations

Video Conferencing

Microsoft Lync Integrated

While other locations are not setup specifically for Video Conferencing or have Microsoft Lync Integration, Lync can be used in any room. If resources are available, a conference microphone can be setup at the podium or lectern in your room to capture the audio of your speaker. In smaller rooms, this microphone may even be able to pick up people within a fair range of the microphone (10-12 feet). A web camera may also be setup in this case, but is not recommended as it will need to be setup at the podium/lectern, which would require the speaker to remain stationary to be viewed.

Provided by

Associated Fees

  • Most services are provided at no cost for School of Medicine faculty and staff as well as groups reserving our rooms. Non-standard requests may be charged at the OIS End User Support rate of $80/hour per staff member. Support outside of normal business hours (M-F, 7:00 AM - 5:00 PM) is charged at the overtime rate of $120/hour per staff member.

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