UNC School of Medicine
Document Actions
Workflow States
A hallmark feature of this system, "workflow states" allow you to control the visibility of content objects: pages, files, folders, etc.
Workflow states are shown on content objects in the state drop-down at the top right of the content area, which is only visible to logged-in users.
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Private
- By default, the workflow state for content objects are private, with the exception of images and folders, which appear in public draft state.
- Visibility: The creator/owner of any given piece of content, plus Site Managers and Administrators, can view private content.
Public Draft
- Visibility: Anyone can see a public draft document, but it’s not available via the navigation or search. To other users, it’s only accessible by knowing the direct URL, or link, to the object. Use this state if you want someone to review the content before it’s published.
Published
- Visibility: Everyone can see published objects. Published objects may appear in searches and navigation, if specified.