Adding Files

Files such as Word, PowerPoint, and PDF documents can be uploaded and stored on your website, and then linked to from your webpages.

Upload a File

  1. Navigate to the folder in which you want the file to reside. 
  2. Each site will have a "Files" folder at the root of the site. We recommend, for organization sake, that all documents be placed in this folder. To find the Files folder, go to your home page, click on the Contents tab button on the green menu bar (you must be logged in to see this) and in the page listing you should see the Files folder. Click on the link to open the folder.
  3. On the green menu bar, click the Add new... button, and select File from the drop-down menu. 
    Add New File
  4. You will see a blank Add File form.
  5. Add a Title.  If no title is entered, the system will use the file name as the title.  
  6. If desired, enter a short description of the file in the Description box. Entering a description is optional, but encouraged. The description appears in search results, in content summary lists, and in hovering text boxes that appear when a user rests the mouse pointer over a title link.
  7. In the File section of the form, click the Choose File button. A File Upload window will appear.
  8. In the file upload window, navigate to the file on your local computer that you want to upload.  Select it and click open.
  9. Scroll to the bottom of the Edit File panel and click Save.
  10. If you want your file to be available to all users, click the Private status indicator and then select Publish from the drop-down menu.
  11. In order for site visitors to find your file, you will need to link to it from somewhere within your site. 
Icon IdeaTip:  Files uploaded outside of the default Files folder will be displayed in the navigation when they are published. If you want to prevent a file from appearing in the navigation, you must manually Exclude it. 


Link to a Previously-Uploaded File

After you have uploaded a file to your site, follow these steps to link to it from a page:

  1. Navigate to the page in which you want to link to the file.
  2. Click on the Edit tab in the green menu bar.
  3. In the Body Text, select the text that you wish to turn into a link. 
  4. Click the Insert/Edit link button on the toolbar (Just Link).
  5. When the link dialogue box appears, navigate to and select the file you wish to link to.
  6. Click OK.

Upload & Link a File from a Page You're Editing

Alternatively, you can now upload and link to a file directly from the page you're working on. To do so:

  1. Navigate to the page in which you want to link to a file.
  2. Click on the Edit tab in the green menu bar.
  3. In the Body Text, highlight the text you'd like to link to a file and click the Insert/Edit Link button (Just Link).
  4. In the dialogue box that pops up, browse to the location within your site where you wish to upload the file.  Again, we suggest the Files folder at the root of the site.  To navigate to the Files folder you click the Home link (next to You are here:) and then click on the Files folder to open it.

    UploadFileFromPage_2.gif

  5. Click the Upload link.  Some options will appear on the right.
  6. Click the Choose file button and select the file on your computer that you wish to upload.
  7. Give the file a title and description (optional) and click Upload.
  8. Your file has been uploaded but IT HAS NOT BEEN PUBLISHED.
  9. If your new file isn't automatically selected for you, go ahead and select it (it will be at the bottom of the list).
     
    Insert/Edit Image (Upload)
  10. Click the OK button.
  11. Once you're done editing, scroll down to Save your page. 
  12. Next you will need to navigate to the file you just uploaded and Publish it.  If you do not publish your file, site visitors will not be able to access it. Be sure to change each file you upload from Private to Publish.