Linking to Files From a Page

You can provide download links for files stored on your site.

Link to a Previously-Uploaded File

After you have uploaded a file to your site as described in Adding Files, follow these steps to incorporate it into a page:

  1. Navigate to the page in which you want to link to a file.
  2. Click on the Edit tab in the green menu bar (you need to be logged in to see this).
  3. In the Body Text, highlight the content that you wish to turn into a link, and then click the Insert/Edit Link button on the toolbar (Just Link).
  4. When the link dialogue box appears, choose the appropriate kind of link, from the 'Libraries' section:
    • Home - Browse to a file within your site, starting at its homepage (choose this for easy access to the 'Files' folder).
    • Current Folder - Browse to a file within your site, starting at the folder you're currently in (default).
    • External - Link to a file on a different site on the web, using its web address (starting with http://).  Also, see Link to an External or .PDF File, below.

      Insert File

  5. Navigate to the location of the file on your site (usually the 'Files' folder at the home level), and select the file you wish to link to.
  6. Click OK.

Upload a File from a Page You're Editing (New!)

With our new page editor (TinyMCE), you can now upload a file directly from the page you're working on.  To do so:

  1. Navigate to the page in which you want to insert a link to a file.
  2. Click on the Edit tab in the green menu bar (you need to be logged in to see this).
  3. In the Body Text, highlight the text that you'd like to turn into a link on the page and click the Insert/Edit Link button (Just Link).
  4. In the dialogue box that pops up, choose Home in the 'Libraries' panel, then the Files folder.
    Insert File
  5. Click Upload.
  6. Browse to the file on your computer & click Open.
  7. Give the file a title and description (optional), click Upload, and then OK.

    File Upload

  8. Select the newly-uploaded file from the bottom of the File list, & click insert at the bottom of the dialogue box.
  9. Once you're done editing, scroll down to Save your page. Go to the main Contents tab on the green menu bar to visit the 'Files' folder (or wherever you've placed your file) and Publish it.

    Icon Idea Note:  When you Save the page, users who aren't logged in will be able to download the file through the link you created, as long as the file itself exists in the published state. If you do not publish your file, most users will not be able to access it. Be sure to change each file you upload from Private to Publish.

    Link to an External or .PDF File

    External links and .PDF files share a common trait: they both ordinarily open within the browser window that users are also using to navigate your site.  If the user clicks one of these links, and then closes out, attempting to return to your page, they will lose your site.  In addition to linking external sites and .PDF files, additional steps can (and should!) be taken to avoid this unfortunate outcome, by setting the external site or .PDF file to open in a new window or tab.  To do this:

    1. Navigate to the page in which you want to insert a link to a file.
    2. Click on the Edit tab in the green menu bar (you need to be logged in to see this).
    3. In the Body Text, click on the link you'd like to change (or highlight the text that you'd like to turn into a link on the page), then click Insert/edit link (Just Link).
    4. Select Advanced from the tabs at the top of the Insert/Edit Link dialogue box.
    5. Click on the External tab and enter the external link's website address.
    6. Choose Open in new window from the drop-down menu, then OK.
    7. Once you're done editing, scroll down to Save your page. Go to the main Contents tab on the green menu bar to visit the 'Files' folder (or wherever you've placed your file) and Publish it.

      Link New Window
    exclamation-trianglesign.png Warning:  Beware when linking to files on an outside web site. If the location of such a file changes on that site, your link will break.

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