CAHNC Guidelines

The Council for Allied Health in North Carolina

Guidelines

 

ADOPTED 11/6/2002
Revised 8/25/09

INTRODUCTION:


The Council for Allied Health in North Carolina (Council) was established in 1991 by allied health practitioners, educators and employers who were concerned about chronic allied health workforce shortages in several rehabilitation related professions. To answer the initial workforce concern, the Council played an important role in soliciting support from the North Carolina General Assembly to expand educational programs and increase the number of persons prepared and licensed to practice in those professions.

The Council's ongoing purpose is to ensure that North Carolinians will have access to a well prepared, well distributed allied health workforce that is representative of the diversity of our state's communities.

The goals of the Council are as follows

  • Monitor trends in the demand, supply, and distribution of allied health workforce in the state, in collaboration with NC Area Health Education Centers Program (AHEC), the Sheps Center for Health Services Research, and key professional, employer and educational groups. Provide policymakers at the local and state level with accurate information related to allied health workforce and educational needs to make appropriate decisions regarding resources for education and training in the state's community college system and public and private four-year Universities.
  • Provide employers and state agencies with allied health workforce data to help meet the demands for allied health personnel to provide for the health care service needs of the state.
  • Monitor and respond to state and federal initiatives and actions that affect the delivery of allied health care services in North Carolina.
  • Serve as an information source for public and private university systems, community colleges, and the general public regarding workforce imbalances affecting access and costs of service as well as supply and demand issues.
  • Serve as point of coordination, support, information exchange, and crisis intervention for allied health professions, employers, and allied health education programs in the state.
  • Promote the allied health professions as sound occupational pathways for students and persons who wish to change careers.

 

GUIDELINES:

The following Guidelines are provided to assist the Council membership and the officers of the organization with a more efficient and consistent means of operation.

1. Meetings –

The Council for Allied Health in North Carolina (Council) meets bimonthly on the first Wednesday of odd months of a fiscal year starting July 1st; including an annual business meeting in May. Association Presidents or designee meets with the Council at the annual meeting to present annual reports of their associations. The Council does not meet in the month of July. However, the Executive Committee (see below) does hold a retreat to plan the activities of the following year. Furthermore, on the first Wednesday of even months, the Executive Committee holds a conference call.

2. Council Membership –

  1. Educational Institutions or designee, universities (see Appendix A): Appointed by the Chancellor in consultation with the Allied Health Program.
    • Universities (Public and Private)
    • Community Colleges
    • Four-year Institutions
    • AHEC
  2. Professional Associations (see Appendix A): Presidents of the Allied Health Professional Associations The professional association representative may serve a two year term but may not hold office for 3 consecutive terms.
  3. Employers (see Appendix A): Appointed by Director or CEO of represented unit with no term limits.
  4. Ex Officio: Executive Director; Sheps Center Workforce Staff.


Each member who is elected to serve on the Council will also have an alternate designee to represent him or her in case it is necessary for him or her to be absent. . This will allow the voice of each member's representative group to be a part of the Council's forum.

3. Officers –

Officers of the Council consist of: Chair, Vice-Chair, Past Chair and Treasurer. With the exception of the Past Chair, the officers are elected for two-year terms. They may be reelected for a second two-year term but may not hold office for three successive terms. Officers of the Council will be nominated from current serving Council Members. In cases where a person, who is serving a time limited term as a representative of one of the Professional Association Groups, is elected as an officer, they will serve on the Council through the end of the elected term of office.


The duties of the officers are as follows:

  • The Chair shall preside at all Council meetings and all Executive Committee meetings.
  • The Vice Chair shall perform all the duties of the Chair in the absence of the Chair, or in the event of his or her inability or refusal to act. He or she will serve as a member of the Council Executive Committee.
  • The Treasurer shall monitor the Council budget and perform duties, which may be assigned to him or her by the Chair of the Council or the Executive Committee. He or she shall serve as a member of the Executive Committee.
  • The Past Chair of the Council serves as a member of the Council Executive Committee and is co-chair of the nominations committee.

4. Committees -

  1. Executive Committee: the Executive Committee membership consists of the following representatives: one community college representative, one state university representative, one private college representative , one state employer and a private sector employer. This representation may be through elected officers of the Council, who are members of the Executive Committee, and or appointed At-Large members who will represent the three major constituents. Additionally, the Council's Government Liaison and Data Task Force Chair are members. An AHEC member shall be on the Executive Committee, but in cases where such a member is also an officer there will not be an additional representative. The Executive Director is an ex officio member.
  2. Data Task Force: the Data Task Force Chair is appointed by the Council Chair in consultation with the Executive Committee to serve for an undesignated term. The Data Task Force works in collaboration with the Sheps Center for Health Services Research to monitor the trends in the demand, supply and distribution of allied health personnel through regular statewide workforce studies. (See Appendix B)
  3. Nominating Committee: the Council chair appoints this committee at such time as one is needed.
  4. Task Forces are appointed by the Chair in consultation with the Executive Committee as needed.
  5. The Executive Director is an ex officio member of all committees.

5. Council Staff –

The proposed Council Staff is the Executive Director and Council Assistant. The Executive Director is appointed by the Council Chair at the recommendation of the Executive Committee upon the recommendation of the Search Committee. The Council Assistant is interviewed, hired and managed by the Executive Director. The major duties and responsibilities of both positions are outlined below.
  1. Executive Director
    • Coordinate all activities of the Council
    • Coordinate all meetings of the Council, including meetings of Council committees and the Executive Committee (EC)
    • Work with the Executive Committee as directed
    • Implement targeted projects approved by the Council and EC
    • Explore permanent funding with public or private agency(ies)
    • Represent the Council in external bodies and agencies with which the council has formal relationships
    • Supervise support staff assigned to the Council
    • Oversee day-to-day budget administration
    • Act as liaison with the Sheps Center for Health Services staff in conducting workforce surveys
    • Other duties as assigned


The Executive Director is currently responsible to the Chair of the Department of Allied Health Sciences at UNC-Chapel Hill.

    b. Council Assistant

  • Perform administrative duties for the Allied Health Council of North Carolina and the Executive Director
    • Act as the "phone voice" of the Council.
  • Record and transcribe minutes of Council Executive Committee and Council meetings
  • Schedule meetings and conference calls as needed
  • Establish and keep updated a file system related to all Council activities
  • Handle all official correspondence of the Executive Director.
  • Order and keep office supplies on hand as needed
  • Keep financial record of Council expenditures
  • Assist with travel arrangements for the Executive Director
  • Design and manage Council web page
    • Review content of web page with the Executive Committee and Executive Director
    • Create user-friendly web page and keep it current
    • Perform duties ascribed to a Web Master
  • Manage Council Publication and Marketing Network
    • Develop Council brochure and other publications for marketing purposes
    • Provide timely news items for various Professional Association members' newsletters
    • Screen and share appropriate news publications/web sites for news items pertinent to the Council and its members
  • Maintain mailing list, including email addresses, listservs, and notify all members and interested parties of upcoming meetings, distribute meeting minutes and other pertinent information
  • Work with the Executive Director and Professional Association Presidents and other representatives to ensure two-way communication as issues arise

The position is governed by the employee guidelines of the UNC Human Services Office or agency housing Council.

6. Orientation of New Members -


The Executive Director and Council staff will orient all new members. This will usually take place at the first meeting of the Council in the new fiscal year (September meeting).

7. Council Guidelines on Affiliation with External Groups -

Invitations for the Council to become a member or affiliated formally with groups such as Coalitions and Consortiums need to be carefully examined on an individual basis. The request should be made in writing to the Chair of the Council who will discuss it with the Executive Committee before bringing it to the full Council membership. Considerations:
  1. Must be consistent with the mission and goals of the Council
  2. Must be cost effective
  3. Provides a means to further the Council's mission

8. Attendance at Council Meetings -

Members are either elected or appointed to the Council and are considered a spokesperson for the groups they represent. Regular attendance at Council Meetings is expected and in cases where it is not possible to attend, the Executive Director's office should be notified either by phone 919-or email. When and if a Council Member finds they can no longer participate effectively as member, it is expected that they resign their position and another person will either be elected or appointed to fill the position.

9. Criterion for Membership to the Council

With a written rationale, the CEO, Director, or Chief of interested parties may request membership to the Council by way of the Executive Director. A majority vote of the Council membership will seat a new member.

10. Council Policy(ies)

  1. Non-endorsement of licensure bills
It is the policy of the Council for Allied Health in North Carolina that it does not endorse proposed licensure bills of allied health professions. The members of the Council represent diverse constituencies (professional associations, employers, education programs); accordingly, establishment or revision of a licensure bill may be reasonably supported by some members and reasonably opposed by others. The Council maintains a neutral position on such activities, however, the Council encourages open discussion and debate of the issue at Council meetings for the purpose of informing the constituent members such that they may individually elect to endorse or oppose the proposed bill.
  1. Other issues:
In general, the Council remains neutral regarding issues about which there may be conflicting interests among our constituent members, however, we stand ready to serve as a forum for provision of information and discussion.

 


 APPENDIX A

The Council for Allied Health in North Carolina

Member Organizations

Professional Associations:

• American Massage Therapy Association - NC Chapter
• American Society of Phlebotomy Technicians
• Art Therapy Association of North Carolina
• Carolinas Chapter of the American Horticultural Therapy Association
• Music Therapy Association of North Carolina
• NC Academy of Physician Assistants
• NC Association of Blood Bankers
• NC Association of Emergency Medical Services Administrators
• NC Dental Assistants Association
• NC Dental Hygiene Association
• NC Dietetic Association
• NC Health Information Management Association
• NC Nuclear Medicine Technologist, Inc.
• NC Occupational Therapy Association
• NC Physical Therapy Association
• NC Recreational Therapy Association
• NC Rehabilitation Counseling Association? Delete?
• NC Society for Clinical Laboratory Science
• NC Society of Cytology
• NC Society of Histopathology Technologists
• NC Society of Medical Assistants
• NC Society of Radiologic Technologists
• NC Society for Respiratory Care
• NC Speech, Hearing and Language Association
• NC State Society of the Association of Surgical Technologists
• NC State Society of American Medical Technologists
• NC Ultrasound Society

Employers:

• NC Association for Home Care & Hospice
• NC Department of Health & Human Services

o Office of the Secretary
o Division of Public Health
o Office of Rural Health & Community Care
o Division of Mental Health, Developmental Disabilities & Substance and Abuse Services
o Division of Voc Rehab

• NC Department of Public Instruction
• NC Health Care Facilities Association
• NC Hospital Association
• NC Association of Health Care Recruiters

Educational Organizations:

• Independent Colleges and Universities of NC

o Cabarrus College of Health Sciences
o Duke University
o Elon University
o Queens University of Charlotte

• Public Universities -The University of North Carolina System

o East Carolina University
o The University of North Carolina at Chapel Hill
o The University of North Carolina at Charlotte
o Western Carolina University
o Winston-Salem State University
o UNC Greensboro

• NC Community College System
• NC Area Health Education Centers Program (AHEC)
• NC Health Careers Access Program
• NC State Education Assistance Authority


APPENDIX B

The Council for Allied Health in North Carolina
Data Task Force -- January 3, 2005

Scope of Work, Structure, and Organization

 

Proposed Scope of Work

  1. Function to inform, equip, and support the Council's Allied Health Practitioner Representatives in the Data Capacity Building process/procedures to assure readiness for future workforce studies
  2. Maintain current and completed workforce studies to attest relevance of conclusions and recommendations
  3. Assist the Council in the identification and decision-making process in determining the allied health profession(s) to study
  4. Transmit Council's workforce study decision to the Cecil Sheps Center for Health Services research
  5. Actively assist the Sheps Center's researchers in the identification and commitment of discipline specific resource persons for participation on workforce study panels and Advisory Committees
  6. Assist the Sheps Center researchers during data collection, preparation, analysis, and consensus building statement
  7. Receive the Final Consensus Workforce Statement, on behalf of the Council, from the Panel of Experts and Workforce Advisory Committee
  8. Under the direction of the Council, charge the Data Task Force with the preparation, computer processing, layout design, publication, and distribution of each Final Workforce Study Report
1. Dissemination stage:
a) Troubleshooting printing process
b) Tracking down addresses/cleaning mailing lists/formatting mailing labels
c) Formulating press release/handling News Services
d) Decision making on who will receive the final document


   I. Identify action strategies for implementation and accomplishment of Workforce Study Conclusions and Recommendations

   J. Assume and receive additional charges deemed appropriate by The Council For Allied Health In North Carolina

Data Task Force Structure and Organization
(Under review by the Executive Committee)