Policies and Procedures
UNC-CH Code of Student Conduct
The Division of Radiologic Science faculty strongly adhere to the UNC-CH Code of Student Conduct. The full Code is published on the UNC-CH website.
Specifically related to academic affairs, Offenses under the Honor Code of the UNC-CH Code of Student Conduct states:
D. Individual Offenses
Expulsion or suspension, or lesser sanctions, may result from the commission of any of the following offenses:
- Academic cheating, including (but not limited to) unauthorized copying, collaboration, or use of notes or books on examinations, and plagiarism (defined as the intentional representation of another person’s words, thoughts, or ideas as one’s own). For academic cheating, suspension is the normal sanction for the initial offense unless the court determines that unusual mitigating circumstances justify a lesser sentence. In those instances probation is the only appropriate lesser sanction. Suspension is the minimum sanction for conviction in second and subsequent offenses of academic cheating.
- Furnishing of false information, with intent to deceive, to members of the University community who are acting in the exercise of their official duties.
- Forgery, falsification, or fraudulent misuse of University documents, records, or identification cards.
Any suspected violations of the Code of Student Conduct will be reported. The sanction against a student may also result in dismissal from the program. For example, if a grade of “F” is given in a course in which the student has committed cheating, the student will be dismissed from the program. If a student has any questions about the Division’s support or enforcement of the UNC-CH Code of Student Conduct, he/she should contact the Division Director.
The University of North Carolina at Chapel Hill (UNC-CH) is committed to equality of educational opportunity and does not discriminate against applicants, students, or employees based on race, color, national origin, religion, sex, age, or disability. Any complaints alleging failure of this institution to follow this policy should be brought to the attention of the Assistant to the Chancellor. Moreover, UNC-CH is open to people of all races and seeks to promote integration by actively recruiting and enrolling African American, Native American, and other minority students.
Faculty and the Division Director are available for recruitment and pre-admission advising as necessary. The admission procedure for the program includes an extensive admission advising session. Enrolled students have an online orientation advising session at the start of each semester.
Faculty and the Division Director are also available for individual student advising as needed. Each course director provides feedback during the semester (on-campus intensives) to the students, and the Division Director communicates individually with each student to discuss his or her progress through the curriculum.
Department of Allied Health Sciences
The Department of Allied Health Science (DAHS) appeals policies apply to students enrolled in the following DAHS programs:
Bachelor of Science in Clinical Laboratory Science
Bachelor of Science in Radiologic Science
Certificate in Clinical Laboratory Science
Certificate in Cytotechnology
Certificate in Molecular Diagnostic Science
Certificate in Radiography
Master of Physical Therapy
Masters of Radiologic Science
Doctor of Physical Therapy
Doctor of Audiology
Appeal of a Course Grade
Grounds for Appeal
For an appeal of a course grade to be considered, it must be based on one or more of the following grounds and upon the allegation that the ground or grounds cited influenced the grade assignment to the student’s detriment:
a) mathematical or clerical error
b) arbitrariness, possibly including discrimination based on race, gender, age disability, religion, sexual orientation, or national origin of the student
c) personal malice; and/or
d) student conduct cognizable under the Instrument of Student Judicial Governance (http://instrument.unc.edu/).
Appeal to the Course Instructor
The first level of appeal of a course grade is to the course instructor. If the instructor detects an arithmetic or clerical error that negatively influenced the grade assignment, a grade change form should be executed reflecting the corrected grade. An instructor may not initiate a change of a course grade as a result of re-evaluating the quality of the student’s performance or as a result of additional work performed by the student.
Appeal to the Division Director
If after consultation with the instructor, a satisfactory resolution cannot be reached, the student may appeal the grade to the Division Director. The appeal must be in writing and a copy of the appeal must be provided to the instructor. The appeal must cite the evidence by which the student judges (a) that an impermissible element existed in the instructor’s evaluation of the student’s course work and (b) that it influenced the grade assignment to the detriment of the student. The burden of proof falls upon the student. Appeals must be submitted no later than 20 calendar days after the grade is officially posted.
If course instructor is also the Director of the Division, the student must appeal directly to the chair of the Department of Allied Health Sciences. Appeals must be submitted no later than 20 calendar days after the grade is officially posted.
Appeal to the Department Chair
In the event that the Division Director does not concur with the student’s appeal, the student may pursue a formal appeal to the Chair of the Department of AHS. The appeal must be submitted in writing no later than 20 days after the student receives the Division Director’s decision.
The AHS Chair will refer the appeal to the AHS Appeals Committee for review. The Appeals Committee will review the student’s written appeal and will provide the instructor with the opportunity to reply to the charges as cited in writing by the student. The AHS Appeals Committee will make a recommendation to the AHS Chair. The AHS Chair will make the final decision and inform the student in writing. The decision of the AHS chair is final.
Appeal of a Dismissal Decision
If the Division Director, in consultation with the Division faculty and in accordance with Divisional policies, determines that a student’s academic or professional behavior warrants dismissal, the student will be informed of this decision in writing. If a student wishes to appeal the dismissal decision, the student may appeal to the Chair of the Department of Allied Health Sciences. The appeal must be submitted in writing within 20 days of the date the student received the dismissal letter from the Division Director. The appeal must consist of a written, signed statement by the student, stating the specific grounds and all the supporting facts upon which he or she bases the appeal. The appeal must cite evidence that the dismissal was not in accordance with the Division’s policies.
The Chair of the Department of Allied Health Sciences will refer the appeal to the AHS Appeals Committee. The Appeals Committee will review the written appeal and may seek additional information as needed. The student may request a meeting with the Appeals Committee. The AHS Appeals Committee will make a recommendation to the AHS Chair. The AHS Chair will make the final decision and inform the student in writing. Any further right of appeal will be established by University policies or procedures.
Students indicate acceptance of these policies and procedures by registration and enrollment in the program’s professional courses.
The Division reserves the right to change these policies and procedures when, in the judgment of the faculty and Division Director, changes are in the best interests of the students and the program. Upon implementation, students will receive written notification of any addenda or changes to these policies and procedures.
Students who violate the program policies in class, lab, or clinical may be placed on program probation. The probation notification will specify the performance conditions required to remain in the program as related to the student’s prior performance or behavior issues.
Students will always respect patient confidentiality in regard to all patients’ diagnoses, treatment, and records at all times. Students will follow all institution guidelines related to patient information and each institution’s HIPAA compliance policies and procedures. A violation of HIPPA policies will result in dismissal from the program.
In addition to academic ineligibility to complete this program, a student may be dismissed for inappropriate unprofessional attitudes and actions, as described in the Radiologic Technology Code of Ethics from the American Registry of Radiologic Technologists and the Practice Standards established by the profession.
A student may be judged unacceptable for continuation in the Radiologic Science program when he or she has displayed a lack of professionalism with respect to patients, other students, faculty, or clinical staff.
Students are responsible for all class and clinical work. They are also responsible for obtaining all information, class announcements, and handouts. There is no make-up for missed quizzes, labs, or tests without prior arrangements with the course director or a note from a physician.
Students are expected to participate in all classes, on-campus intensives, and clinical rotations according to published syllabi and semester calendars.
It should not be assumed that a change in class or clinical schedule can be accommodated. Before making any plans related to a change in class or clinical schedule, please contact and receive written approval from the appropriate faculty member.
All students must acquire ACLS certification through the Red Cross or the American Heart Association prior to participating in any invasive procedures.
To decrease disruption and to demonstrate respect for fellow students, faculty, coworkers, and patients, all cell phones and pagers must be turned off during class, lab, and clinical experiences.
Students are strongly encouraged to seek counseling from the Division Director, course director, or faculty on any problem that might interfere with or interrupt acceptable academic and clinical progress.
To be eligible for the Masters of Radiologic Science, students must satisfactorily pass all courses in the Radiologic Science curriculum. Students must also comply with the University’s cumulative academic eligibility standards (see current issue of the Record of the University of North Carolina).
Students must receive a grade of “P” or higher in all courses. Professional courses are those required for the Masters of Radiologic Science.
If a student earns a grade below “P” in a professional course, he or she is on academic probation and must retake the course. In most situations, the student will need to withdraw from the program and return the next year to retake the course. To remove the academic probation status, the student must achieve a minimum of “P” grade in each professional course taken during the subsequent academic semester. Failure to accomplish a “P” grade in each course during the subsequent semester will result in dismissal from the program. A grade of “F” in a professional course will result in dismissal from the program. Any student who earns two “LP” grades in one semester or summer session will be dismissed from the program.
The Division reserves the right to dismiss a student from the program when the student does not, in its judgment, demonstrate sufficient promise to justify continuation of study in the Radiologic Science curriculum regardless of grades.
Any student who withdraws from the program and UNC-CH may be readmitted according to the University readmission policies (see current issue of the Record of the University of North Carolina). A student readmitted to the program must seek counseling from the Division Director and faculty to insure the student’s readiness to re-enter the program.
Students, faculty members, administrators, and other employees of UNC-CH are responsible, as citizens, for knowing about and complying with the provisions of North Carolina law that make it a crime to possess, sell, deliver, or manufacture those drugs designated collectively as “controlled substances” in Article 5 of Chapter 90 of the North Carolina General Statues.
Any member of the university community who violates that law is subject both to prosecution and punishment by the civil authorities and to disciplinary proceedings by UNC-CH. Disciplinary proceedings against a student, faculty member, administrator, or other employee will be initiated when the alleged conduct is deemed to affect the interests of the University.
Penalties will be imposed for violation of the policies of UNC-Chapel Hill only in accordance with procedural safeguards applicable to disciplinary actions against students, faculty members, administrators and other employees. The penalties that may be imposed range from written warnings with probationary status to expulsions from enrollment and discharges from employment.
Every student, faculty member, administrator, and other employee of the University is responsible for being familiar with and complying with the terms of the policy on illegal drugs adopted by the Board of Trustees. Copies of the full text of that policy are available from the Office of the Assistant to the Chancellor.
Students have the responsibility to have radiation monitors either provided by the clinical site or UNC. Students submit cumulative radiation reports quarterly.
Policy Regarding the Pregnant Student
The Nuclear Regulatory Commisson’s (NRC) regulations (in 10 CFR 19.12, “Instructions to Workers”) require that licensees instruct individuals working with licensed radioactive materials in radiation protection as appropriate for the situation. 10 CFR 20.1208, “Dose to an Embryo/Fetus,” requires licensees to “ensure that the dose to an embryo/fetus during the entire pregnancy, due to occupational exposure of a declared pregnant woman, does not exceed 0.5 rem (5 mSv).” Section 20.1208 also requires licensees to “make efforts to avoid substantial variation above a uniform monthly exposure rate to a declared pregnant woman.” A declared pregnant woman is defined in 10 CFR 20.1003 as a woman who has voluntarily informed her employer, in writing, of her pregnancy and the estimated date of conception.
As discussed in NRC Regulatory Guide 8.29, exposure to any level of radiation is assumed to carry with it a certain amount of risk. In the absence of scientific certainty regarding the relationship between low dose exposure and health effects, and as a conservative assumption for radiation protection purposes, the scientific community generally assumes that any exposure to ionizing radiation may cause undesirable biological effects and that the likelihood of these effects increases as the dose increases. At the occupational dose limit for the whole body of 5 rem (50 mSv) per year, the risk is believed to be very low.
The magnitude of risk of childhood cancer following in utero exposure is uncertain in that both negative and positive studies have been reported. The data from these studies “are consistent with a lifetime cancer risk resulting from exposure during gestation which is two to three times that for the adult” (NCRP Report No. 116, Ref. 2). There is also some risk of congenital malformations if the exposure to the embryo occurs during the period (first trimester) of major organogenesis. The NRC has reviewed the available scientific literature and has concluded that the 0.5 rem (5 mSv) limit specified in 10 CFR 20.1208 provides an adequate margin of protection for the embryo/fetus. This dose limit reflects the desire to limit the total lifetime risk of leukemia and other cancers associated with radiation exposure during pregnancy. This dose limit is also below the threshold generally associated with congenital malformations.
For a pregnant worker to take advantage of the lower exposure limit and dose monitoring provisions specified in 10 CFR Part 20, the worker must declare her pregnancy in writing to the licensee. The regulations allow a pregnant woman to decide whether she wants to formally declare her pregnancy to take advantage of lower dose limits for the embryo/fetus. A separate written declaration should be submitted for each pregnancy.
Any student who becomes pregnant during this program must come to the Program Director and declare herself pregnant in writing before the program can consider her pregnant and provide the appropriate steps to reduce the radiation risk to the embryo/fetus. If the student chooses not to declare her pregnancy, she is putting the embryo/fetus at risk and the Program and the Radiation Safety Office will be unable to provide the appropriate steps to protect the embryo/fetus.
When the student declares her pregnancy, the UNC Radiation Safety Office will be notified so the student may be counseled by the Radiation Safety Officer and enrolled in the appropriate monitoring procedure. Each student should receive a copy of the UNC Pregnant Radiation Worker Procedure during fall semester orientation. If a student does not have a copy, she should notify the Program Director so a copy can be provided.
The program may alter the clinical education plan for the student to maintain compliance with the exposure limits. The student will have the opportunity to complete the missed clinical experiences at such time as it is deemed safe and appropriate.
In the case of serious illness or injury, permission to continue in the program is contingent on: a) a written statement from a qualified physician confirming the student’s ability to continue clinical and didactic studies (such a statement may be required as often as may be deemed appropriate and reasonable by the Division Director) and b) the judgment of the Clinical Coordinator that the student can carry out his/her assigned clinical education responsibilities without hazard to patients, self, or others.
For students to maintain their own health, it is necessary to have adequate health insurance coverage. Expenses related to injuries related to clinical activities performed at the University of North Carolina Hospitals or at other clinical affiliates are the responsibility of the student.
Students are required, as a condition of matriculation, to purchase health insurance by the beginning of the first semester. A copy of the insurance policy certificate page showing that the student is covered and indicating inclusive dates of coverage is required in lieu of purchase of the University sponsored plan. The student should provide documentation of appropriate coverage by the start of the spring semester.
Students working in Radiologic Science must comply with regulations and guidelines to prevent exposure to body fluids and potentially infectious materials. The Division follows the infection control policies of our clinical affiliates and those specified by the UNC School of Medicine and the UNC Student Health Service. If a student is exposed to blood or body fluids or to an infectious disease, he or she must report immediately to the healthcare facility and report the exposure to the Clinical Coordinator or Division Director. Each case will be investigated and appropriate steps will be followed within the guidelines at the assigned clinical location. Additional guidelines regarding procedures for handling exposure to blood-borne pathogens will be distributed as it becomes available. Expenses incurred as a result of exposure are the responsibility of the student.
All students must submit immunization records to the Student Health Service and the Division office by the start of the spring semester. Each year, students must have a tuberculosis skin test. Additional vaccinations and/or immunity tests may be required at other times. Failure to insure proper immunization or testing will result in suspension of the student from clinical activities until he or she is in compliance.
Students enrolled in the Division of Radiologic Science are covered by the UNC-CH School of Medicine Professional Liability Fund. Students are financially liable for damage to patient property not covered by the Liability Fund. Students desiring more information on this policy may contact the Division Director. This policy only covers students fulfilling clinical assignments for the program and does NOT cover students during work for pay. This liability insurance is not insurance covering injury to the student.
Our clinical affiliates require that we conduct criminal background checks on all students who will be providing patient care in their facilities. Since the clinical rotations are required for this program and the program requires a variety of clinical experiences, students should be aware of the following possibility. If the information received on a criminal background check leads to a student not being permitted to rotate through a required clinical rotation, the student will not be able to complete the requirements of the program and therefore will not be allowed to continue in the program. Students who feel they may have an issue with the criminal background check situation are encouraged to investigate the potential for program difficulties prior to beginning the program. The Division Director will hold any conversations regarding criminal background checks and program participation as confidential.
The program emphasizes student safety and encourages students to take advantage of programs and services developed to provide the University community with up-to-date information about safety measures, support services, and education regarding sexual assault and other crimes.
The program discourages students from being alone at any time, but especially after dark, whether working in isolated areas or going to or from class, clinical, or lab. For example, students may use the outside (non-radiation) area of the Radiographic Exposure Laboratory and the resources such as teaching film files any time they have access to the space. But for their own safety, they are discouraged from being in that area alone after normal operating hours.
For safety reasons, students must schedule with program faculty if the processor or radiographic capabilities of the lab are going to be used. NO students are allowed to use the radiographic room or processor unless a faculty member is on-site.
Several University agencies and student groups work together to meet the needs of the campus and have formed a comprehensive approach to dealing with the issues of personal safety. Campus security issues are coordinated by the Campus Security Committee, which publishes on behalf of the Chancellor the University’s Annual Security Report. Copies of the report are available on campus. Copies of the report are mailed or delivered to all current students near the beginning of the fall semester each year. Prospective students may request a copy from the Admissions Office.
The University Response Plan for Sexual Assault Victims provides support and consistent response to victims of sexual assault. The plan gives medical, counseling, law enforcement, academic assistance, and housing options to victims.
For students, P2P (Point to Point) operates an after-dark shuttle service with trips arranged by telephone (919-962-7867). The service is available for transportation across campus at night. Also, during the fall and spring semesters, the P2P Xpress operates between 7 p.m. and 3 a.m. on a fixed route, stopping at predetermined points around campus every fifteen minutes.
University’s Physical Plant, with significant support from the Campus Security Committee and Student Government, regularly checks lighting and other security concerns on campus.
The Office of the Dean of Students, in cooperation with student organizations and local community agencies like the Orange County Rape Crisis Center, provides training and education to students on issues such as date rape, sexual harassment, and personal security. University Police also offer educational and informational programs, while regularly publishing campus crime statistics.
For information on University regulations on the use of firearms and other weapons on campus, please refer to the appendix of the UNC Undergraduate Bulletin.
Students who successfully complete the Radiologist Assistant curriculum may be eligible to take the national certification examination offered by the American Registry of Radiologic Technologists (ARRT). Successful completion of this program does not guarantee the student is eligible to take this examination. The ARRT reviews the applications and determines eligibility for the examination. In particular, a past criminal record may prohibit eligibility. Questions regarding eligibility should be directed to the ARRT office (Tel: 651-687-0048).
Release of Student Records
Students must sign a consent form to release their student records if they want faculty to provide verbal or written recommendations. Faculty may refer to the student records to make recommendations. All student records are released under the federal guidelines of the FERPA (Family Educational Rights and Privacy Act). FERPA is described in detail at the UNC-CH Undergraduate Bulletin.