{"id":13263,"date":"2024-04-05T12:06:48","date_gmt":"2024-04-05T16:06:48","guid":{"rendered":"https:\/\/www.med.unc.edu\/cellbiophysio\/?page_id=13263"},"modified":"2025-07-30T13:11:09","modified_gmt":"2025-07-30T17:11:09","slug":"dissertation-committee-structure-and-meetings","status":"publish","type":"page","link":"https:\/\/www.med.unc.edu\/cellbiophysio\/cell-biology-and-physiology-curriculum\/student-information\/dissertation-committee-structure-and-meetings\/","title":{"rendered":"Dissertation Committee Structure and Meetings"},"content":{"rendered":"<p>The primary function of the dissertation is to support and assist the student during their graduate training, especially with the research component of their dissertation, and to serve as the University\u2019s official examining committee for the student\u2019s dissertation administering the oral qualifying exam and the oral dissertation defense.<\/p>\n<p><strong><u>Committee Structure<\/u><\/strong><\/p>\n<p>The committee has three basic requirements:<\/p>\n<ul>\n<li>It contains at least of five total members, including the student\u2019s primary advisor(s) and dissertation committee chair.<\/li>\n<li>A majority of members (three of five) are affiliated with the CBP Curriculum (<a href=\"https:\/\/www.med.unc.edu\/cellbiophysio\/cell-biology-and-physiology-curriculum\/cbp-curriculum-faculty\/\">https:\/\/www.med.unc.edu\/cellbiophysio\/cell-biology-and-physiology-curriculum\/cbp-curriculum-faculty\/<\/a>).<\/li>\n<li>Other members of the committee are not required to be affiliated with the CBP Curriculum (and can be faculty at other institutions) but must either be:\n<ul>\n<li>regular members of UNC Graduate Faculty (full list of UNC Regular Faculty <a href=\"https:\/\/gradschool.unc.edu\/facultystaff\/faculty\/regular.html\">https:\/\/gradschool.unc.edu\/facultystaff\/faculty\/regular.html<\/a>); or<\/li>\n<li>appointed to the Graduate Faculty for fixed term membership (request the Student Services Manager begin this appointment process if necessary).<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><strong><u>Committee Chair<\/u><\/strong><\/p>\n<p>One member of the committee who is not the student\u2019s advisor(s), is an active training member of the CBP Curriculum, and is at associate or full professor level is appointed as Committee Chair. The chair runs all meetings including the Qualifying Examination and Final Oral Defense.<\/p>\n<p><strong><u>Committee Formation<\/u><\/strong><\/p>\n<p>Students assemble their dissertation committee in the second semester of their second year. Students are encouraged to consult with their advisor(s) as they form their committee. Committees must be approved by the Director of Graduate Studies (DGS) before any meetings take place. The Report of Doctoral Committee Composition form should be filled out and sent to the Student Services Manager to obtain approval.<\/p>\n<p>It is recognized that dissertation projects may evolve in unanticipated ways during a student\u2019s graduate training. Therefore, students are allowed to make changes to their dissertation committee. All changes must be approved by the DGS and reported to the chair of the committee, the Student Services Manager, and the affected committee members.<\/p>\n<p><strong><u>Frequency of Meetings<\/u><\/strong><\/p>\n<p>Students are required to have committee meetings at least once every academic year. More frequent meetings may be desirable, especially during periods of either rapid progress or unexpected difficulties.<\/p>\n<p>The Oral Qualifying Examination and Final Oral Defense count as meetings.<\/p>\n<p><strong><u>Format of Meetings<\/u><\/strong><\/p>\n<p>The format of meetings is predetermined in collaboration between the student and committee chair. The goal of the regular meetings is to monitor the student\u2019s progress and provide feedback to aid them toward a successful graduate training experience. The meetings provide a forum for the student to discuss their scientific and professional development with their committee to access the committee\u2019s expertise. Meetings should include explicit discussion of goals for the next meeting and an estimated date for the next meeting.<\/p>\n<p>Meetings start with a private discussion amongst the committee without the student, followed by a private discussion of the student with the committee but without the advisor(s). This is followed by the student\u2019s prepared presentation to the full committee.<\/p>\n<p><strong><u>Documentation of Committee Meetings<\/u><\/strong><\/p>\n<p>Students are required to send a completed Pre-Committee Meeting Report (can be found on the <a href=\"https:\/\/www.med.unc.edu\/cellbiophysio\/cell-biology-and-physiology-curriculum\/student-information\/student-forms\/\">Student Forms page<\/a>) to each of their committee members and the Student Services Manager at least one week prior to the exam. During the meeting a copy of the Committee Meeting Report (also on <a href=\"https:\/\/www.med.unc.edu\/cellbiophysio\/cell-biology-and-physiology-curriculum\/student-information\/student-forms\/\">Student Forms page<\/a>) is completed by the student&#8217;s dissertation committee chair with input from the rest of the committee and turned into the Student Services Manager after the meeting. Submission of both forms to the Student Services Manager is required for proper record keeping and to meet the requirement of annual committee meetings. Proper graduate school forms are submitted in place of the Committee Meeting Report for the oral qualifying exam and final dissertation defense.<\/p>\n<p><strong><u>Responsibilities of Student<\/u><\/strong><\/p>\n<ul>\n<li>Adhere to all guidelines and requirements, including:\n<ul>\n<li>committee composition,<\/li>\n<li>timing, and<\/li>\n<li>submission of all proper forms<\/li>\n<\/ul>\n<\/li>\n<li>Schedule regular committee meetings with proper notice for all committee members. This includes reserving a room and notifying the Student Services Manager.<\/li>\n<li>Prepare any written or presentation materials requested by the committee prior to meeting.<\/li>\n<\/ul>\n<p><strong><u>Responsibilities of Advisor(s)<\/u><\/strong><\/p>\n<ul>\n<li>Ensure that the student adheres to the current Cell Biology and Physiology curriculum requirements regarding timing of committee meetings.<\/li>\n<\/ul>\n<p><strong><u>Responsibilities of Dissertation Committee Chair<\/u><\/strong><\/p>\n<ul>\n<li>Assist the advisor(s) in overseeing the scientific and professional development of the student. This includes when the student\u2019s best interests diverge from the advisor\u2019s best interests.<\/li>\n<li>Run all committee meetings, including the oral qualifying exam and final dissertation defense. This includes:\n<ul>\n<li>working with the student to determine the format of meetings,<\/li>\n<li>ensuring the student can privately discuss with the committee without their advisor(s), and<\/li>\n<li>ensuring the committee can privately discuss the student\u2019s progress without the student.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><strong><u>Responsibilities of Other Committee Members<\/u><\/strong><\/p>\n<ul>\n<li>Attend committee meetings.<\/li>\n<li>Provide the student support and critical feedback to guide them through their PhD and dissertation.<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><em>last updated by ZW on 2024-11-07.<\/em><\/p>\n","protected":false},"excerpt":{"rendered":"<p>The primary function of the dissertation is to support and assist the student during their graduate training, especially with the research component of their dissertation, and to serve as the University\u2019s official examining committee for the student\u2019s dissertation administering the oral qualifying exam and the oral dissertation defense. Committee Structure The committee has three basic &hellip; <a href=\"https:\/\/www.med.unc.edu\/cellbiophysio\/cell-biology-and-physiology-curriculum\/student-information\/dissertation-committee-structure-and-meetings\/\" aria-label=\"Read more about Dissertation Committee Structure and Meetings\">Read more<\/a><\/p>\n","protected":false},"author":540,"featured_media":0,"parent":11458,"menu_order":2,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"layout":"","cellInformation":"","apiCallInformation":"","footnotes":"","_links_to":"","_links_to_target":""},"featured-item":[],"class_list":["post-13263","page","type-page","status-publish","hentry","odd"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.8 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Dissertation Committee Structure and Meetings - Department of Cell Biology and Physiology<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.med.unc.edu\/cellbiophysio\/cell-biology-and-physiology-curriculum\/student-information\/dissertation-committee-structure-and-meetings\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Dissertation Committee Structure and Meetings - Department of Cell Biology and Physiology\" \/>\n<meta property=\"og:description\" content=\"The primary function of the dissertation is to support and assist the student during their graduate training, especially with the research component of their dissertation, and to serve as the University\u2019s official examining committee for the student\u2019s dissertation administering the oral qualifying exam and the oral dissertation defense. 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