Dear SOM Clinical Research Community,
The University of North Carolina recently licensed OnCore, an enterprise clinical trial management system, with the aim of deploying the platform across the entire campus. With OnCore, we will be able to reduce administrative burden, improve operational efficiencies, better understand UNC’s clinical research portfolio, and strategically pursue areas of growth.
Since obtaining the enterprise license, the OnCore team (based in the Office of Clinical Trials (OCT)), has been busy! Key activities to date include:
- Extensive stakeholder engagement and incorporation of feedback
- Determination of optimal configurations and workflows
- Upgrade and migration of Lineberger’s existing OnCore instance to support future state workflows
- Preparation of data from IRBIS, CRMS, and Epic for migration into OnCore
- Identification of 5 pilot units that will implement OnCore starting this December: Department of Dermatology, Department of Radiology, Division of Pulmonary, Division of Benign Hematology, Department of Psychiatry
Additional units will be onboarded to OnCore through 2022. About two months before your go-live date, a member of the OnCore team will meet with a designee from your unit to review your current protocols to determine which need budgets and calendars built and identify personnel who will need training and in which areas (e.g. subject management, budgeting, protocol management). Each unit will receive comprehensive, role-appropriate training on the new system.
Once your unit has been onboarded to OnCore, post-award invoicing and reconciliation of payments will be supported centrally through the SOM Finance Business Office (FBO). With this new centralized model, study teams will record invoicable items in OnCore and members of the FBO Finance & Research Support Team (FiRST) will create and submit invoices, receive and reconcile payments, provide reports to study teams, and manage financial closeout. This new model will provide greater transparency and reduce financial management burden for study teams.
More resources and information will be available via https://research.unc.edu/systems/oncore/.
We look forward to improved operations and additional support for the important research being conducted across UNC!
-SOM CRSO