Obsolete, Damanaged, and Unusable Equipment

From: Kelly-Scholle, Janet [mailto:janet_kelly-scholle@unc.edu]

Sent: Monday, May 06, 2013 2:42 PM
To: UNC Dept. Business Managers
Subject: [business_managers] Obsolete, Damaged, and Unusable Equipment

To:          University Business Managers

From:    Janet Rupert, Asset Management

During the fiscal year-end review of the University’s financial statements, State Auditors recommend annual review of our equipment inventories to determine if inventory values are overstated because our records include obsolete or damaged items.

Obsolete or damaged equipment items can be retained for parts but need to be removed from equipment inventories.   Submit a Capital Equipment Relocation Form (ES102) to Asset Management, affixing the equipment bar code decals to the form, and describe the item as “scrapped for parts.”   Send the form with the decals to Karen Gaster, CB1070.  The Capital Equipment Relocation Form is available at the following link:

http://financepolicy.unc.edu/ccm/idcplg?IdcService=GET_FILE&dDocName=CCM3_007986&RevisionSelectionMethod=Latest&allowInterrupt=1

Items no longer needed or usable are sent to the Surplus Property Warehouse.  The Surplus Property Warehouse staff will pick up your items at no charge.  Registration for the Surplus Property Management System is required for departments and system users.  The registration form is at the following link:  http://www.unc.edu/finance/fd/md/am_spmsreg.pdf .   Already registered system users can create online surplus pickup requests at http://spms.unc.edu/spmssso/ .

Please submit your Capital Equipment Relocation Forms and your Surplus Pickup Requests by May 31 to ensure that inventory values for the University’s financial statements are properly stated at fiscal year end June 30, 2013.

Contact Janet Rupert at jrupert@email.unc.edu or 962-6267 if you have questions.