2023-2024 Classroom Scheduling

Click Here to Submit Your Course Inventory

Course Inventory

To help plan for classroom space needs, our School of Medicine Academic Technology Services team is now requiring any programs planning to use spaces for CME or for-credit courses to submit a course inventory. This will allow us to identify conflicts and work with groups earlier than in the past to hopefully accommodate the most groups possible.

• All for-credit courses for MD, DHS, and Graduate Education in the School of Medicine
• All Grand Rounds programs
• Any other programs granting CME credit

You may download a course inventory form here if you did not receive one for your department.

How to Complete and Submit Course Inventory

Submit Course Inventory

Click Here to Submit Your Course Inventory

Video Demonstration

Instruction Guide

1. Download the inventory form from the e-mail you received, or download a blank template here.
2. Open the file in Microsoft Excel.
3. If you received this through e-mail, some information will be prefilled. Please review the information, update, and add any missing items.
4. Enter the information as detailed below:
   • Program Type: REGI for university courses filled through the registrar, CME for Continuing Medical Education programs such as Grand Rounds.
   • Term: The term that the course aligns with. For university courses, this should be the semester the course occurs in. For CME and certain courses with block schedules that do not align with a single semester, this would be the Academic Year (AY).
     • For each course occurrence in the year, you will add a new line in the inventory. For instance, if course SPHS 984 happens in both fall and spring, there should be two lines in the inventory for the course. One to account for both your fall and spring needs for classroom space.
   • Dept Code / Course Number: The academic department code (e.g. MTEC, SPHS, CLSC) and the course number that make up the course code. This does not officially apply to CME Courses — a stand-in code will be provided on inventories that were e-mailed out.
   • Course Name: The official name of the course as it appears in Connect Carolina for university courses. The name of the grand rounds or program for CME.
   • Number of Sections: The number of sections of the course that occurs in the term. This does not apply to CME generally and should be 1.
   • Enrollment per Section: Expected enrollment per class section. For CME, the number of expected on-site attendees for the session (this translates to space capacity).
   • Time Preferences: The segment of the day that the course/program typically occurs. If there are multiple sections occurring at different times, select the time period that captures the most occurrences.
   • Cross Listed With: If this course shares classroom space with another course through cross listing, indicate this here. When filling the room reservation request later, instructions will be provided for dealing with this scenario to ensure duplicate requests are not entered.
   • Preferred Venue Type: The type of venue that is best suited for the course/program.
   • Preferred Venue: A specific venue or building that is preferred for the course/program.
   • Course Style: Whether the course/program is fully in-person, occasionally Hybrid, or recurring Hybrid.
   • Equipment/Technology Needs: Any specific technology that is needed in the space to accommodate the course. For instance, an HDMI connection to connect a laptop, or microphone with sound reinforcement in the space.
   • Notes: Any other notes that would help us understand the use of the space.
5. Once you finish, save the file, and then submit your course inventory using this form.

FAQ

Course Inventory Status

If you know of a course or program that is missing from the list that makes use of general access classroom spaces, please have the coordinator download a template and submit the information for that course.