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UNC School of Medicine Student Global Travel Policy

The UNC School of Medicine policy states that all medical students undertaking global health travel must complete pre-travel requirements and receive written approval from the Office of Global Health Education a minimum of 60 days prior to your departure date from the U.S.  Students who do not complete pre-travel requirements by that 60-day deadline must postpone their travel or may not be allowed to travel or receive UNC funding or course credit. This pre-travel list is not bound by academic credit or funding; every medical student is required to receive final OGHE approval by completing the Office of Global Health Education’s Pre-Departure requirements 60 days in advance. Faculty permission to enroll in a course involving global travel does not deem your elective approved until OGHE confirms travel is permitted in writing.

Start early. Give yourself at least 12 weeks to adequately prepare for international travel and address the SOM pre-travel requirements in order to receive official travel approval from the University of North Carolina School of Medicine.

The primary purpose of a student clinical experience is observation, not hands-on treatment. You are there to learn, not to treat. Medical students who perform procedures beyond their training may negatively impact their chances of matching in residency programs.” Association of American Medical Colleges (AAMC)

SOM Global Pre-Departure Requirements list below is set forth by the University of North Carolina School of Medicine

If you are a UNC/H Resident Physician, STOP. You will complete the Resident pre-travel requirements for both the GME Office and the OGHE located at this link here.

2017 HHA Sign Up Photo

Once you register your travels with the OGHE by completing the online GeoBlue insurance form, the OGHE will respond within one week with an email granting you access to Sakai, a link for purchasing GeoBlue travel insurance and reiterating SOM pre-travel requirements. (Please allow 7 business days to process the insurance form before emailing the OIA)

Within 7 business days of registering your global program with the OGHE by submitting the GeoBlue online form, you will receive an email from the OGHE with the total amount you owe and the online payment link to purchase GeoBlue travel insurance. In that same email, you will also be given instructions for accessing the online Sakai pre-travel module and quiz. The Geo Blue daily cost is $1.50. Please allow 7 business days to process the insurance form before emailing the OGHE. You will not receive the email instructing you to print your ID card until your registration information to GeoBlue is sent (which depending on your travel dates can range up until one week prior to departure). The emails are generated by GeoBlue since they have unique certificate #s. Please expect a few weeks before you receive the link to print your insurance card. Check your spam/junk file as sometimes they will land there.

(Before/After coverage for those on personal travel before or after their UNC travel) ONLY after you after receive the email from GeoBlue to print your ID card for your UNC travel, are you now able to go back in and purchase your before/after coverage. If you obtain the before/after coverage prior to Janet Hoernke uploading the coverage, we can’t process your request. This causes extra work trying to correct.

UNC Global Travel Registry
The Registry allows the University of North Carolina to track and communicate with UNC affiliates while they are abroad quickly and easily in the event that an emergency occurs in the country in which they are studying. And we always advise our students to enroll in the Department of State’s Smart Traveler Enrollment Program (STEP).

Instructions to register your trip in the UNC Global Travel Registry are as follows:

  • The first time you log into the Registry, it takes you to the page called “My Contact Info.”
  • On that page, you must confirm your name, PID, status, and preferred email. Also on that page, do not select the country and city from the drop down windows on the My Contact Info page, which is ONLY for permanent assignments. Proceed, instead, to “My Travel Plans” page to correctly add your trip.
  • Log into the GTR and click My Travel Plans
    • If you see Trips For Me, click that, otherwise proceed to the trip in question from the dropdown menu
    • Click “add/edit trip segments” and select the segment in question from the dropdown menu
    • Affiliation is the fourth field down, select School of Medicine so we can see your entry.
    • Click “save this segment” after you’ve made any changes
  • For extended travel (i.e. Fogarty Fellowship), it is now possible to select “stationed country” and not beginning/end date.

Once you have signed up for GeoBlue Insurance through the online form and the OGHE has emailed you the email with the payment link, you will receive access to the Global Health Module on Sakai within minutes of receiving that same email.

UNC-SOM-emergency-plan-for-international-travel. Also, leave a copy of the SOM Emergency Plan and host contact information with an emergency contact who is not traveling with you.

This will alert the State Department to your presence in your travel location and will allow you to receive timely alerts and warnings while traveling. Click here to register.

Attend a travel health clinic such as UNC Campus Health’s International Travel Clinic for appropriate health and safety information, immunizations and medications to help reduce the risk of illness and injury related to international travel. Please see UNC’s International Travel Clinic website here to schedule an appointment.

Check the Centers for Disease Control and Prevention website based on your destination country in the Traveler’s Health tab. Some countries deny entrance when required CDC immunizations documentation are not verified upon arrival.

Download CDC-recommended Mobile apps for vaccines, packing lists, and what not to eat while abroad

Each April, the School of Medicine’s Office of Global Health Education announces and hosts the annual Medical Student Global Orientation & Pre-Departure Luncheon for students participating in global opportunities that coming summer and fall. This is a requirement for first year and second year medical students regardless if you are registering for course credit or receiving award funding. MS3s / MS4s: Your attendance is expected if you are in Chapel Hill. If you are off site, you are expected to complete the Global Ambassadors for Patient Safety (GAPS) online module and send the “GAPS Oath Certificate” to Shay Slifko in the OGHE. Access the online GAPS workshop HERE.