Resident Travel Requirements
The Offices of Global Health Education and Graduate Medical Education require residents and fellows to complete pre-travel requirements and receive both OGHE AND GME approval a minimum of four weeks prior to departure from the U.S. Failure to do so will result in cancellation of travel and funding.
For questions regarding the OGHE requirements, contact Moira Rogers.
For questions regarding the GME requirements, contact Kathryn Hill.
OGHE/UNCH Requirements
At this time OGHE/GME is only able to support travel exemption requests for travel of at least 4 weeks duration and with at least 45 days notice prior to planned departure. Please complete the OGHE Travel exemption request, OGHE risk assessment (completed for your planned destination), required letters and documentation and the UNC Assumption of Risk and email to Moira_Rogers@med.unc.edu and copy martha_carlough@med.unc.edu as a SINGLE PDF. OGHE and GME leadership will review this request within one week, and if accepted, assist with submitting to UNC Provost office to request a travel exemption on your resident/fellow behalf.
Please review UNC’s updated policy (March 14, 2021) and ensure your make your case for an “exceptional circumstances” warranting your approval.
OGHE Travel Exemption Request –Residents Nov16 2021
OGHE Risk Assessment Nov 16 2021
NEW 4-4-22 Assumption-of-Risk
Please complete the travel health/evacuation form:
Link
OGHE will respond within one week with a link for purchasing GeoBlue travel insurance.
OGHE will send you an online payment link within 7 business of your program registration. The Geo Blue daily cost is $1.50. (Please allow 7 business days to process).
Up to one week prior to departure, you will receive an email with your ID card. Print it! (check your spam/junk folder).
(Please purchase Before/After coverage for personal travel) ONLY after you receive the email from GeoBlue to print your ID card.
- Hospital-paid Residents/Subspecialty Residents submit the COMPLETED OHS Pre-Appointment Form for Traveling Residents via email to Nina.Ivie@unchealth.unc.edu and Courtney.Fletcher@unchealth.unc.edu. You will receive a confirmation email that this form has been received. Once the form has been reviewed by Occupational Health, you will be contacted with an appointment date and time. Please note: Appointments will not be scheduled same day and generally will not be scheduled that same week due to previous standing appointments. Failure to secure an appointment with OHS within a minimum of 4 weeks from your departure date may result in official residency travel being prohibited.
- University-paid Residents/Subspecialty Residents should go through the University Employee Health Services and should complete the online Travel Immunization form, and fax to UEOHC at 919-966-6337 after which you will be contacted to schedule an appointment.
Download CDC-recommended Mobile apps for vaccines, packing lists, and what not to eat while abroad
We are piloting a new course “Pillars of Global Health” (Child Family Health International)–please email Moira for access and more details.
Register and complete the “Practitioner’s Guide to Global Health”. You don’t need to pay for the course unless you want a certificate. Please email Moira moira_rogers@unc.edu a screenshot of your course completion page.
Please read, sign and complete. Code of Conduct
Register your travel dates with the U.S. Department of State. This will alert the United States Department of State to your presence in your travel location and will allow you to receive timely alerts and warnings before and during your travel dates.
Read and Print (2 copies) the UNC Emergency Plan for Resident Physicians during international travel. Leave one copy with a family member in the U.S. Save a backup on email or Google Drive.
Please submit the evaluation no later than 30 days upon your return.
GME Required Forms
Forms must be completed, signed and returned to the GME Office
UNC Residents International Rotation Policy – Overview of requirements, PDF sample of forms. Sections V and VII.C. refer to the resident reporting to Occupational Health Services before and (if necessary) after travel.
Letter of Agreement between UNC Health Care System and Host Institution – Template for letter mentioned in Section III of above rotation policy. Each traveling resident is required to obtain the signatures of their UNC program director and host site (the host site signature must come from the onsite preceptor or person who will be present to supervise the resident) and sign and return to the GME Office. GME will then obtain the signature of UNC Hospitals Vice President.
Voluntary Participation and Assumption of Risk A
greement – Note that in Section 3. the “issue date” refers to the U.S. Department of States’ destination-site issued travel risks. No notary or witness required. Residents sign the form and leave the signature section for the UNC Health Care System blank and submit to the GME Office. GME will obtain the necessary signature.
Special Projects Professional Liability Form – Required for all away rotations to be insured for professional liabilty coverage, obtain signature of residency program director and return to the GME Office. GME will obtain the signature of UNC Hospitals Vice President and Chair of the Liability Insurance Council.
Letter from Program Director for Non-Clinical Away Rotations – Only required if your rotation does not involve any direct patient care.
Resident Physician Global Health Elective End of Elective Assessment by On-Site Supervisor – Supervisor completes and resident returns to Resident’s Program Coordinator or Program Director