Registrar’s Office for the UNC School of Medicine
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Welcome to the Registrar’s Office home page at the University of North Carolina School of Medicine. Our office serves current students, alumni, and the medical school community by maintaining the official record of students and graduates, and by providing information to facilitate the educational mission of the school. The Registrar’s Office safeguards the privacy of permanent student records and provides, upon written request, transcripts, certifications of enrollment and letters of good standing. We also complete upon request, applications for USMLE exams, degree verifications, and state medical licensure forms. The Registrar’s Office registers students for preclinical and clinical courses and records all grades and evaluations. The Office also maintains current information on every student’s academic status and current address and contact information.
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Name changes must be done at the Registrar’s office on main campus located at SASB/North (Student Activities Services Building), third floor, Suite 3100, at the corner of Manning Drive and Ridge Road. Their office hours are 9-5, Monday-Friday.
You will be required to have a photo id (Driver’s License, passport, etc) with your picture and new name on it, for them to be able to process the change.
School of Medicine policy requires all students to take and pass Step 1 and Step 2 exams in order to graduate.
Step 1 of the boards is taken January or February after the completion of all three semester of Foundation Phase. Click here for step-by-step instructions for Step 1 registration.
Step 2 is taken after Application Phase. You will need to download the application from the USMLE web site. You can do this online and pay with a credit card. You will need to download the page of the application that includes a space for your 2×2 picture. Our office only supplies the picture for Step 1.
For both exams, the Registrar’s Office needs to certify that you are an enrolled student and will process your application within 3 working days as long as there are no stops on your account. Please return to the Registrar’s Office, 1001 Bondurant Hall, to pick up your application. If you are out of town, please send an individual to the Registrar’s Office to pick up your application. If you are out of town and need it mailed to you, so that you can mail it to the boards, you will need to include a stamped self-addressed envelope.
A Letter of Good Standing (also called “Certification of Enrollment and Good Standing”) states that a student is currently enrolled in the University of North Carolina School of Medicine; gives the current year (i.e. MS1, MS2, etc); and concludes by saying that a student is in good standing. The anticipated year of graduation is included only if requested. It takes approximately three (3) business days from the time you request a Letter of Good Standing to complete the letter.
Student Affairs must have a signed consent form in order to issue a Letter of Good Standing. A request communicated by email, voice mail or telephone is not adequate. The consent form must state the desired request (i.e. a Letter of Good Standing), its purpose, where it should be sent or if it will be picked up, the student’s ID#, and year of graduation. Most importantly, the consent form must be signed by the student. Such letters cannot be written for a student if there is a “Stop” on the student’s account.
Students may request copy of their MSPE (Dean’s Letter) by completing the following consent form and returning to Tiffany Pitt or call 919-962-8337.
For students with medical school entry dates after Fall 2014, please see the following link for obtaining a transcript
For students with medical school entry dates prior to Fall 2014 but graduation dates/expected graduation dates after Spring 2018, you will use the above link as well, however please contact the Medical School Registrar before ordering to make sure your record is complete.
For students with medical school entry dates prior to Fall 2014 and with no enrollment in the TEC curriculum, please use the following forms to request transcript services:
The University issues diplomas to all colleges within the university, therefore they are responsible for ordering new diplomas.
For more the information Office of the University Registrar website for information on ordering a replacement diploma.
The University of North Carolina at Chapel Hill maintains the policies and procedures in accordance with the Family Education Rights and Privacy Act of 1974 (FERPA) meaning no information can be released from your file without your written consent. University policy states that nothing can be released from anyone’s file if there is a stop on the account, until that stop is cleared. A stop can be placed by any office within the University – the Cashier’s office, Health Science Library, Department of Transportation and Parking, Scholarships and Student Aid or the School of Medicine for monies overdue.
The Registrar’s office in the School of Medicine is responsible for releasing information to licensure boards, hospitals, clinics, etc. that need to verify that you received your MD degree from the UNC School of Medicine. This includes transcripts, letters and licensure forms.
Please send a letter or attached consent form including your PID or Social Security number, year of graduation, telephone number and written signature along with any forms that need to be verified to: UNC School of Medicine, Office of the Registrar, 1001 Bondurant Hall, CB#9535, Chapel Hill, NC 27516
There is no fee to fill out forms or send a letter. We charge a fee of $7.00 for each transcript requested. Please send a check made out to UNC School of Medicine for the correct amount. We allow a three (3) day turn around time once the information is received in our office. If you need your request sent by some type of express mail, you will need to include that prepaid envelope with your request.