Domestic student applications must be submitted and completed six (6) weeks before the first day of the desired rotation in order to be considered for placement. We recommend that international students submit completed applications at least six (6) months ahead of when they would like to rotate at UNC. This is to have enough time for visa processing and travel arrangements. Though you may be scheduled for an elective after our deadlines, it is best to submit your application early as space is limited and elective seats have the tendency to be filled quickly.
We recommend that you submit more than one elective request with your application. If your first elective request is denied, we may be able to grant acceptance for an alternate elective request. But we will only place you in an elective and time period for which you have submitted an elective request. If you wish to be considered for alternative elective or n=months, please submit separate elective requests for each individual month and course.
Every domestic student’s application will be checked to ensure Eligibility Requirements are met before the application will move into the Scheduling Phase. Applications may be denied if a student does not meet all Eligibility Requirements. The visiting student coordinator will review and let applicants know if their application is missing any information. All students will be marked as Conditionally Eligible at this point and will be given the opportunity to address any inconsistencies in their eligibility requirements before being denied. If the applicant or applicant’s medical school never attempts to address these issues, their application may be marked as Ineligible.
Elective requests from applications that are in Conditional Status (Incomplete) after the Block’s Application deadline will be denied. You may submit another elective request for a different time and turn in missing materials before the next deadline. Once your application is marked Eligible (complete), you will move into the Scheduling Phase. We try to place applicants based on their preference list. Therefore, it is recommended that you arrange elective requests in order of the most desired elective and block combination.
International students must submit all application materials in order to be considered by the Committee. Applicants must also submit the $100 USD application fee. If you do not get a notification about the completion status of your application within a week of making your payment, please contact us, as payments sometimes go missing or are not correctly submitted, which would keep your application from being reviewed.
Once your application is ‘Complete’, your name is added to the Review List. Every month, once a month, our review committee meets to go over approximately 30 applications at a time, and either pre-accepts or rejects them for the IVS program. The list is sent out to reviewers approximately one week before the review date, and any applications received after the list is sent out will be put onto the list for the following meeting. As soon as the review is complete, all applicants are notified of their acceptance status via email the same day. Note that “pre-acceptance” does not mean that an elective has been secured for you, and does not guarantee that one will be, so please do not book any flights or make travel/visa plans on the basis of a pre-acceptance.
UNC School of Medicine will open for applicants to start submitting a VSLO application on Jan. 21, 2020. International students can submit applications year-round and we recommend that they are submitted at least 6 months ahead of time. UNC students are registered for their electives before visiting students are allowed to submit their applications. If you are unable to apply for a certain block in VSLO, then that block is currently full and/or not offered.
Elective availability is ever-changing. Courses may become open as the year progresses due to drop/add requests by UNC students and as applicants accept, deny and drop scheduled electives. Keep checking the VSLO offering as blocks that are currently closed may become available later in the year.
For the 2020-21 Academic Year, the scheduling of electives will occur in two phases.
Phase 1 will begin on Jan 21, 2020. During Phase 1 students will only be allowed to apply for and be scheduled for the first four Blocks (Mar 2 – Jun 19, 2020).
Phase 2 will begin on Apr 1, 2020. During Phase 2 students will be able to apply for and be scheduled for the remaining Blocks (Jun 29, 2020 – Feb 26, 2021). The elective request will still be accepted for the remaining Phase 1 blocks.
The two Phases align with the UNC Student Scheduling Process.
All courses at our Asheville Campus as well as DERM 401, ERMD 401, ERMD 402, FMME 453, OTOL 450, ORTS 440, ORTS 448, SURY 436 and SURY 456 are exempt from the scheduling phases and will accept students all year long starting Jan. 14th.
International students can submit applications at any point in time.
An elective request will be processed first-come, first-served based upon eligibility review and academic merit, thus applicants who apply early and have applications marked as eligible may be reviewed by departments sooner, but being reviewed first does not guarantee that an offer will be extended.
All elective requests must receive departmental approval before an offer can be extended. This is completed internally, so please do not email departments directly asking for permission and/or updates. After a decision has been made, applicants will be notified in VSLO of their acceptance or denial. There is no set timeline for scheduling elective requests, but we attempt to let applicants know within two months of applying and at least two months before the elective start date. Please note that this timeline is not set in stone and many factors can affect this estimate for an individual applicant.
Once an offer has been made to an applicant, the applicant will have one week to accept/deny the offer. If the offer expires, it will not be re-sent. Applicants who allow one (1) offer to expire without any communication to the Visiting Student Coordinator for two (2) weeks after the expiration will have all other elective requests denied.
If the applicant indicates that only one (1) elective experience is desired, all other elective requests will be denied once the student accepts the first offer to rotate. If two (2) or more experiences have been requested, then the scheduling process will start over with attempts to secure a second and/or third elective offer.
If the applicant declines an offer to rotate but has other pending elective requests, we will continue to find a placement based on the remaining options.
If the applicant no longer wishes to be considered for an elective placement, please WITHDRAW ALL elective requests that have been submitted. We will continue to process all elective requests as long as they are still active.
VSLO Application Terms
Accepted Conditional Offer
Applicant has accepted the conditional offer and will need to submit the Accepted/Rotation Requirements.
This is your overall application including personal information, transcripts, malpractice insurance, personal statements, etc.
The application has missing items and the elective request will not be considered for placement until the issues have been resolved.
The elective request has been approved by the departments and offered to the applicant. There is a one-week time limit on all offers.
This is the total number of rotations that an applicant would like to complete.
This is the individual elective that you have applied for. Ex: ANES 401 in Block 6.
The application is complete and is now in the scheduling process.
The department was unable to accommodate that particular elective request. This does not mean that all elective requests or the entire application have been denied.
The elective request has been received by the school and the departments are able to review for placement consideration. However, the elective request will not be considered until the Application is marked as eligible.
The overall application has been denied and no elective request will be considered.
Accepted/Rotation Requirements have been verified and the conditional offer has been officially approved.
No decision has been made by the applicant on the elective request offer within the one-week time frame. The applicant has effectively declined the offer to rotate.
The application has not been reviewed for eligibility.
Accepted/Rotation Requirements have been submitted to, but not reviewed by, UNC.
Post Requirements Complete
Applicant has completed the Accepted/Rotation Requirements but has not assigned them to UNC.