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3rd Floor Genetic Medicine Conference Room Scheduling

Our department uses Outlook calendars. Please email staff if your lab meeting is not showing up on a printed calendar. Having an issue with equipment in a GMB Conference Room? Call ATS Classroom Support Monday – Friday, 7:00 AM – 5:00 PM at 919-843-9086 or 919-962-HELP and someone will come by. Visit the Classroom Support website for help.

To schedule a conference room, please contact the following people in our administrative office:

office suite area 3012 Genetic Medicine
Holly Shepherd, Jesse Arp, Rhonda Strickland, or other staff member and copying Director of Finance and Administration Latasha Mingo.

Please include in your emailed room request:
1) day and date of your meeting/class (i.e., Thursday, 3/26/2029)
2) start and end time (i.e. 12:00 pm to 2:00 pm) and if it is recurring, please include an end date
3) number of participants and projection needs
4) group/meeting name in the reservation should be made

Please request a time by emailing:

3007: MAIN CONFERENCE ROOM

  • Web Conferencing Integrated Room
  • equipped with large whiteboard, screen, and overhead projector
  • multiple seating arrangements available: classroom/meeting (18-24), lecture/seminar (up to 40)
  • located on the Northeast side of the building next to the stairwell

3014: NORTHEAST CONFERENCE ROOM (FORMER CHAIR’S CONFERENCE ROOM)

  • Web Conferencing Integrated Room
  • equipped with whiteboard and 40″ LCD monitor (bring your laptop to connect to the VGA cable; macs bring own adapter)
  • accommodates 10 people seated around a rectangular table, plus 2 people on small couch if needed
  • located on the Northeast side of the building past the Main office between GMB 3013 and Chair’s office GMB 3016

3009: EAST CONFERENCE ROOM

  • equipped with whiteboard and 40″ LCD monitor (bring your laptop to connect to the VGA cable; macs bring own adapter)
  • accommodates 4-6 people seated around an oval table
  • can accommodate 1-2 additional seats on the side
  • located on the Northeast side of the building next to the Main office

3081: WEST CONFERENCE ROOM

  • equipped with 40″ LCD monitor (bring your laptop to connect to the VGA cable; macs bring own adapter)
  • accommodates 6 people seated around oval table
  • located on the Southwest side of the building next to the West Kitchen

3095: NORTHWEST CONFERENCE ROOM

  • equipped with whiteboard and 50″ LCD monitor (bring your laptop to connect to the VGA cable; macs bring own adapter)
  • accommodates 10-12 people seated around table
  • can accommodate an additional 2-3 seats along the walls
  • located on the Northwest corner of the building

School of Medicine also has other conference rooms that can be reserved by SOM IT. See SOM Room Reservations/Scheduling webpage.

1131: BIOINFORMATICS

There has been an ongoing problem with adapters and laser pointers in 1131 Bioinformatics for our seminars. When I contacted ITS I was told the following:
We no longer provide USB-C to HDMI adapters for laptop cables in SOM classrooms as we cannot guarantee our adapter will work consistently with different types of user laptops. We have had too many compatibility issues with the adapters we provided, so we now recommend that you or your users purchase their own USB-C to HDMI adapters (we recommend the Apple brand adapter for MacBooks). With that being said, please make sure to either tell your guest speakers to bring their own adapter if they plan to use their laptop rather than the desktop, or have one of your own for them to use for their talk. It would also be a good idea if they could save their presentation on a flash drive to use as a backup, if for some reason there is no adapter available at the time of their talk. I will try my best to remember to add that bit of information to the email that I send when the speakers are scheduled. I will contact the remaining faculty candidates regarding bringing their adapters if they plan to use their laptops for their talk, and just in case they forget to do so, the host can help out as well. The department may possibly be purchasing a laser printer to use for the seminars in the near future. – Rhonda Strickland, Jan. 13, 2026