University Recruitment & Hiring Policy for SPA Permanent Employment

The University consistently applies the SPA recruitment and selection process to promote open and fair competition to select from the most qualified persons to fill vacant positions. Selection decisions will be based solely on job-related criteria. Employment is offered based upon the job-related qualifications of applicants for employment using fair and valid selection criteria and upon satisfactory completion of all relevant reference checking, criminal conviction checking, credentials verification, and verification of eligibility to work in the United States.

• PeopleAdmin Position Posting Worksheet - initiate recruitment for University Posting in People Admin
  
  • Recruitment -- Advertising Request Form
• Posting Requirements
  • Sample External Advertising - Bordered
  • Sample External Advertising - Display Ad
  • Sample External Advertising - Enhanced

• Application Submission
• Application Referral & Interviewing
• Reference Checking - prior to recommendation for employment
  • Reference Check Form
• PeopleAdmin Selection & Hiring Worksheet
• Nepotism - employment of relatives
  • Nepotism Certificate
• Background Check Policy for SPA and EPA Non-Faculty - purpose, definitions, applicability, timing & scope, procedure, requirement to disclose convictions and confidentiality, decision-making authority, consideration and assessment of prior criminal convictions, convictions determined to adversely affect appointment eligibility, NC Drivers License check
• Authorization for Background Checks - Authorization Form to conduct a pre-employment Background check for selected candidates as a condition of employment.
• Pre-Employment Background Check Tip Sheet [PDF - Revised 3/23/12] - SPA Permanent, Faculty, EPA Non-Faculty, and SPA Direct Hire Temps
• Pre-Employment Background FAQ's
• Employment - Hiring Policy, Additional Employment Policy, Independent Contractors, Types of SPA Appointments, Secondary Employment Policy, etc.
• New Employee Orientation Guide for SPA Permanent Staff

• Orientation Checklist for New Employees
• Orientation Checklist for Supervisors

• Electronic I-9 System - How to Process an I-9 through the LawLogix system
  
  • UNC-CH Form 1-9 & E-Verify Compliance Manual

Temporary Recruitment

• Temporary Employment Policies for direct department hires - appointment types, hiring process, offering employment, wage-hour administration, termination, etc.
• Relevant Policy Information for Temporary Employees - policies and information that apply to temporary employees at UNC CH and must be provided to them upon employment.
• Policy on Unpaid Volunteers, Interns and Visiting Scholars - Proposal for the use of volunteers must have the approval of the unit head and of the Office of Human Resources.
• Temporary Position Posting FAQ's
  
• Temporary Employment Forms
  

New Hire Confidentiality Statements

• SOM Confidentiality Statement - to be signed by all new and returning SOM employees (SPA, EPA, permanent, and temporary)

• UNC Health Care Confidentiality Statement  - to be signed by all University employees that have access to UNC Health Care information.