Reservation Request Form

Primary Contact
This is a(n):  

Start Date/Time  
/ /   :
End Date/Time  
/ /   :
Setup/Cleanup Time
Approx. Set-up time (if applicable)
/ /   :
Approx. Clean-up time (if applicable)
/ /   :
Check Equipment needs:

Please contact Facilities Services for tables, extra trash cans and recycle bins.

I will need A/V support at these times:  

Alternative Operating System

By checking the above box, I acknowledge that it is my responsibility to contact OIS at (919) 843-8884 to ensure the adaptability of the presenters' and event coordinators' materials to a Windows-based system.

Vendor & Trade Show Information

If so, you must contact for approval before reserving this room.

If your company organizes events for vendors, it is not prohibited from providing refreshments at the event, provided that the following guidelines are met:

  1. It must be clear that  your company, the event organizer, is offering and paying for the refreshments, as opposed to any of the vendors.
  2. Your company is ultimately responsible for the vendors at the event, including providing each vendor with a copy of the Policy on Vendor Relationships Related to Biomedical Research or Patient Care.  The vendors cannot give out food or other gifts of any nature or any value, even those trivial value.
  • Please note that room reservation does not include the surrounding areas such as lobby areas and Atrium. You must request such space when reserving a room if you are planning on utilizing these spaces.
  • If serving food or beverages, be sure to clean and dispose of all trash following the event.
  • All rooms must be left clean and furniture should be configured according to diagram provided in the room. 
  • Please note: The deadline for room reservation requests for Fall courses is July 1.  The deadline for Spring  requests is November 1.
  • View our website for more details on reserving rooms:
  • For questions, please call the Scheduling Coordinator at (919) 843-8884.

Please notify OIS immediately of any changes or cancellations.