Orders & Purchasing
Purchase requisitions are required for any order over $5,000, whether or not the purchase is made from a vendor in the vendor catalog. Item/items must be purchasable by US Dollars. Please provide your Award Manager with the following information:
- Vendor name and address (if vendor is not currently in system a W-9 will be required)
- A description and part number of the item you would like ordered
- The price of the item
- Quantity you would like ordered
- Unit of measure that matches the price
- Project ID number or Chartfield string to charge
- Shipping address
- Any quotes from Vendor
- Justification of the purchase (ie: what the purchase is for and why this particular vendor was chosen)
- Indicate if the order is associated with a State Contract or University Term Contract (UTC.)
- Complete the Sole Source/Waiver of Competition back up documentation is required If only one specific vendor can be used
If an order over $5,000 is placed and services or goods are received before a purchase requisition is processed an explanation of why the misuse occurred, supporting documentation, and invoice must be submitted to your Award Manager.