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Center personnel do not work with proposals with no indirect funds associated with them unless a mechanism to cover the cost of our involvement is negotiated in advance with your division director, department chair or school dean.

If we work with you on a proposal and the proposal is submitted through the Center, we expect to be the grant administrator.

CWHR will recuperate the expense of pre-award services from the grant’s indirects if it is funded. However, the Center has an agreement in place with the Department of Obstetrics & Gynecology to complete all pre-award services for their faculty without indirect recuperation.

Facilities and Administrative (F&A) Sharing

Below is an example of facilities and administrative sharing for a PI outside of the Department of Obstetrics & Gynecology.

  • PI: Johnson
  • Work Site: School of Business
  • Direct Costs: $100,000
  • F&A Rate: 55.5%
  • Indirects: $55,500
  • CWHR’s 15.6% F&A: $8,658
  • Genetics Building Tax: Is based on how much F&A CWHR receives.
  • Less Pre-Award Service Charge: Is based on the hours pre-award spent on the proposal (Harvest Report).
  • This example shows half of the amount subtracted from the PI’s department and half from the work site’s portion.
 Indirects  $8,658.00
   Less: Genetics Building Tax    $470.38
 OH Remaining  $8,187.62
 Breakout By PI
   CWHR Service Fee of 20% of Gross  $1,731.60
   CWHR 1/3 Allocation  $2,152.01
 PI Department 1/3 Allocation
  Johnson  $2,152.01
 Work Site 1/3 Allocation
   School of Business  $2,152.01
 Total  $8,187.62
 PI Department Allocation  $2,152.01
   Less: Pre-Award Service Charge   $362.03
 Total Transfer to PI Department  $2,514.04
 School of Business Allocation  $2,152.01
    Less: Pre-Award Service Charge    $362.03
 Total Transfer to Work Site Department  $2,514.04
 Indirects to Transfer Outside CWHR
   PI Dept – Johnson  $2,152.01
   School of Business  $2,514.04
 Subtotal  $4,666.04
 Amount Retained by CWHR  $6,035.61

University F&A Costs Policy

If you’re unfamiliar with the University of North Carolina at Chapel Hill’s F&A Policy, or would simply like a refresher, you may view it here.