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Policies and Guidelines Documentation relating to Core Facilities


Institutional Policies and Guidelines
  • Determination of Fee Oversight Authority Chart
    Not sure which office has oversight authority for your recharge operation?
    Fee oversight for all campus recharge activities is determined based upon the Interdepartmental Fees and Charges (IF&C) policies and procedures decision diagram. This flow chart can assist with determining the office or unit which has oversight authority for your recharge operation.
Understanding Recharge
  • ORT works with many recharge cores on developing a compliant and accurate rate structure.  We will work individually with the core to capture and allocate allowable costs, and then interact with the Cost and Compliance Office of OSR to have new recharge accounts and recalculations of rates reviewed and approved.
Learn more about Recharge
External Customers

Working with customers can be a mutually beneficial arrangement, but some special considerations must be given to developing service contracts and maintaining an “external” rate through the rate review process.  For more information on what you need to do prior to beginning work for external customers check out the link below:

Working with External Customers
Capital Equipment

At UNC, instrumentation with a purchase price over $5000 (including freight and installation feees) and a lifespan over two years is considered capital equipment.  Capitalized equipment should have a UNC decal and is tracked in the university’s asset management system.

Learn more about Capitalized Equipment at UNC
Citation and Authorship Recommendations

The Association of Biomolecular Resource Facilities (ABRF) has assembled these guidelines for determining when acknowledgment of core facility personnel is appropriate in publications and manuscripts.  All core directors and staff should be familiar with these recommendations so they can be clearly conveyed to PIs. We suggest posting them prominently on your website, sample intake or return forms, and/or your e-mail signatures to facilitate the broadest reach to your customers.  It is also beneficial to provide a preferred acknowledgement text that core customers can copy and paste.  Grants supporting the work and an RRID, if your facility has one, should also be included in the acknowledgement text.

If you have a question about interpreting this guidelines or would like advice on how to handle non-compliant customers ORT can help–=just e-mail us at

ABRF Authorship Guidelines
Purchasing at UNC
The purchasing process at UNC can be complicated. Preventable mistakes can result in unfortunate delays in acquiring equipment. We have provided some information about the purchasing work flow and specific guidelines and advice for successfully navigating the purchasing process.

Learn more about Purchasing at UNC