Office Help and Resources
For assistance with the following, click on a topic below.
Last updated on January 13, 2026
- A/V Equipment
- Rhonda Strickland, Holly Shepherd or
- Classroom Support – School of Medicine IT (Monday – Friday, 7:00 AM – 5:00 PM)
Click: Report an Issue / Request Help or call 919-843-9086
- Building Access Key Cards
- Building Emergencies
- Latasha Mingo
- Copy Doug Leonard and Dylan Starr
- For after hours building emergencies call campus security at 919-962-8100 or 911. Please know that in any situation that you see something suspicious or feel unsafe that you can and should call 911.
- If you see someone or something that looks suspicious or concerning you can contact UNC Police (911 for emergencies, or 962-8100 for non-emergencies). You can also follow up with the Medical School Planning Office (919-966-2441, rob_kark@unc.edu, rodney_coble@unc.edu).
- Carpentry (minor repairs/renovations)
- Doug Leonard
- If needed fill out the Equipment Repair or Surplus form
- Core Equipment Repair
- Fill out the Equipment and Facilities Services Request form
- Dishwasher
- Fill out the Equipment and Facilities Services Request form and email Lieah Carey or Jesse Arp
- Effective December 1, SterileLink will service our autoclaves and the old dishwasher. The new dishwasher is scheduled to arrive on December 4, 2025, and will be serviced exclusively by Getinge under warranty. Contact instructions for service calls have been given to Jesse and Leiah Carey.
- Equipment Problems
- Fill out the Equipment and Facilities Services Request form and email Doug Leonard or Dylan Starr
- For after hours building emergencies call campus security at 919-962-8100 or 911
- Facilities Questions, see also School of Medicine Intranet (unc.edu)
- contact Jesse Arp
- Freezer / Minus 80
- Call Berlow Scientific at 919-245-1129 24 hours a day.
- For additional information: Review the loaner freezer procedure at UNC facilities website.
- Furniture
- Ask Latasha Mingo for assistance
- Housekeeping Requests
- Latasha Mingo
- Note: To get a Chartfield string then visit the UNC Housekeeping website
- Keys
- Lab Repairs
- If needed fill out the Equipment Repair or Surplus form.
- Lights
- Police
- UNC Police (911 for emergencies, or 962-8100 for non-emergencies)
- Please know that in any situation that you see something suspicious or feel unsafe that you can and should call 911.
- For more information about crime prevention, personal safety, and safety tips visit the UNC Campus Safety site (https://campussafety.unc.edu/carolina-ready/) and the UNC Police web site at https://police.unc.edu/ Other resources include:
- Receive Notifications from the Alert Carolina System
- Carolina Ready Safety App
- UNC Police Community Programs/Presentations on a variety of topics that are available to interested departments (contact info below)
- UNC Police [police.unc.edu/education]provides a link to “Report-it Leads Online” a third-party service which lets you register your property, store serial numbers etc.
- For late night trips –Point to Point offers an After Dark service for UNC employees/students, and UNC also offers a SafeWalk service
- Recycling
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- Latasha Mingo
- For recycling requests visit the UNC facilities website.
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- Renovations
- If needed fill out Equipment Facilities Service Request form.
- Small Equipment Lab Repairs
- Surplus
- Fill out the Equipment and Facilities Services Request form and email Shakia Risby and Latasha Mingo
- Events and Seminar Coordinator
- Rhonda Strickland
- Note from our seminar organizer: January 13, 2026, There has been an ongoing problem with adapters and laser pointers in 1131 Bioinformatics for our seminars. When I contacted IT I was told the following: We no longer provide USB-C to HDMI adapters for laptop cables in SOM classrooms as we cannot guarantee our adapter will work consistently with different types of user laptops. We have had too many compatibility issues with the adapters we provided, so we now recommend that you or your users purchase their own USB-C to HDMI adapters (we recommend the Apple brand adapter for MacBooks). With that being said, please make sure to either tell your guest speakers to bring their own adapter if they plan to use their laptop rather than the desktop, or have one of your own for them to use for their talk. It would also be a good idea if they could save their presentation on a flash drive to use as a backup if for some there is no adapter available at the time of their talk. I will try my best to remember to add that bit of information to the email that I send when the speakers are scheduled. I will contact the remaining faculty candidates regarding bringing their adapters if they plan to use their laptops for their talk, and just in case they forget to do so, the host can help out as well. The department may possibly be purchasing a laser printer to use for the seminars in the near future.
- Postdoc Events
- Email Logan Slade or current Postdoc committee chair
- Holly Shepherd
- Research Retreat
- Rhonda Strickland or Robert Lee / current BCBP Research Retreat committee chair
- Seminar Schedule
- Seminar Speaker Nomination Form
- Fill out the Seminar Speaker Nomination form.
- Student Events
- Center for Faculty Excellence
- How to get students in my lab, contact BBSP program
- School of Medicine Intranet (unc.edu)
- see also Technical Support (the last item below on our drop down list)
- Funding Changes, Payroll
- Reimbursements: Travel
- Use CONCUR System and email Shakia Risby.
- School of Medicine Intranet (unc.edu)
- State Budget Accounting
- Travel Coordinator
- Travel Assistance – Shakia Risby is our business services coordinator who assists us with CONCUR. All Travel Requests (Pre-Travel Authorizations) should be submitted via the online portal or here. Travel reimbursements should be submitted via the shared mailbox BCBPacctg@med.unc.edu along with the completed form provided at the bottom of the email.
- Accounting and Post-Award Administration
- Jesse Arp and John Hutton
- Funding Opportunities
- All students, postdocs, and faculty, please refer to the JHU funding opportunities link
- UNC Research: Researchers: find funding
- School of Medicine Office of Research
- Office of Sponsored Research
- Proposal Submission/Pre-Award Support
- Fill out the Online Proposal Submission Request form and email Ellie Frost
- ECERT (questions about)
- Contact Steven Torchio for:
- Benefits
- Building Access Key Cards (Requests, renewals, replacements should be sent to Steve. Latasha will be picking these up from the mailbox in MacNider and will coordinate pickup with each individual.)
- Carolina Talent help
- Direct Deposit
- Exit interviews
- Leave Forms
- On-boarding
- One-Card
- Onyen set-up
- Parking, see also UNC parking
- Recruitment: General
- Reporting Mistreatment and Resources
- Retirement
- School of Medicine Intranet (unc.edu)
- TIM timesheet
- Visas
- Conference Room Scheduling
- Rhonda Strickland, Holly Shepherd. You can also view the conference room webpage for more information.
- For technical support call ATS Classroom Support at 919-843-9086
- visit this webpage for technical support SOM Classroom Support
- Copiers
- DHL, Federal Express, UPS mail services
- First contact Latasha Mingo
- DHL – we have one account for the whole department. Contact Latasha Mingo
- Federal Express – we have one account for the whole department. Contact Latasha Mingo
- Outgoing mail – please ask Latasha Mingo
- UPS – please ask Latasha Mingo
- Note: For questions on package deliveries, you can contact Latasha Mingo
- UNC Mailservices room is also located in the basement level of the Bioinformatics building next door if you have any concerns about general mail deliveries or lost packages.
- Laundry, Lab Coats
- Notary Public
- Rhonda Strickland
- State Employee’s credit union
- Outside Space
- Visit the UNC facilities page to reserve outdoor space on campus.
- School of Medicine Conference Room Reservations.
- Parking Vouchers
- The visitor will need to take a ticket. Once they are ready to leave, they will either need to email
- Rhonda Strickland or Latasha Mingo a picture of the ticket (or supply their license plate number) so that we can validate their parking. Once we validate it, they have 30 minutes to leave the parking deck or they will be charged.
- Plaques and Awards
- Contact Latasha Mingo
- Supplies, Office
- Refer to your lab contact.
- Contact Carolyn Clabo for:
- Communications support and resources at UNC. She is our point person who can route your request to the appropriate person within the communications structure at UNC.
- Directories
- Biochemistry website: If faculty have lab members that are paid from other units, please let Carolyn Clabo know to add people to the website directory.
- Digital and hardcopies of the departmental Directory: are available from Latasha Mingo. This is updated twice a year.
- Donor Relations/Development (see also UNC Health Foundation staff listing)
- To update our funds listed on the ADV online giving page, please contact Rick Root, Director of Applications & Dev Support at the University Development Office, and copy Latasha Mingo.
- Graphics Design projects
- contact Carolyn Clabo who can arrange resources with Amme Fleming who is our new SOM graphics designer. See also SOM Communications Request – School of Medicine Intranet
- Listservs
- For listserv updates, contact Carolyn Clabo, backup contacts are Steven Torchio and Rhonda Strickland.
- Media library of photos and videos.
- Besides our own images saved on the shared departmental drive, we have access to the UNC multimedia library and UNC School of Medicine Communications SharePoint. Contact SOM communications for access to their images of campus buildings. Images are not for commercial use.
- Media Relations (if the media contacts you (even if you don’t want to respond) and for breaking news you must contact SOM Media Relations and copy Carolyn Clabo and Jean Cook)
- SOM communication team contact details
- All faculty, students, and lab members should contact UNC SOM Media Relations if approached by the press. Our contact is Alan Wolf, Director of News and Media Relations, who is ready to assist you with media and interview requests. He has replaced Mark Derewicz who moved to UNC Alumni Communications. In some instances, if our employees do not want to respond, our media relations will give the press another contact name for the interview so UNC does not miss this opportunity.
- News Coordination
- Please coordinate your news when your paper has been accepted or your first hear of a big award with both your primary department and your affiliated departments at the same time, such as the Blood Research Center or Lineberger. We follow all media embargos. You should still notify us of your breakthrough news early on. The standard is that your primary unit will place the news on their website first, then other units will follow and give credit to the first group. This process can take 6-8 weeks.
- To coordinate your research news (begin this process once your high-impact paper is accepted), email Carolyn Clabo, communications specialist, and our Chair, Dr. Jean Cook. Carolyn will then loop in our writer best suited for your news. As a guide from SOM: research publications are meant for your peers to read. Novel discoveries are newsworthy for their audience. Our main contact for press releases is Kendall Daniels.
- View School of Medicine Integrated Communications webpage for resources.
- For Vital Signs, contact Leslie Wimmer and Matthew Englund at SOM Communications. You may also use the submit news form on Vital Signs. Please email Carolyn Clabo and Jean Cook on correspondence with all press-related topics. Alan Wolf will help departments coordinate their Research News and work with press relations.
- If a Lineberger member, please contact the Lineberger communications team to coordinate your news (always copy Carolyn Clabo and Jean Cook). Erin Sommer has replaced Bill Schaller who was promoted to the Associate Dean of External Affairs, UNC School of Social Work in October 2025.
- UNC Communications resources (This group is over the whole university. They provide rooms for tv video interviews and other important resources.)
- UNC Research
- Photo Sessions
- School of Medicine offers lab photos and headshot photography. To request photography support from our SOM photographer, Seth Foley, please fill out this form to get started: SOM Communications Request – School of Medicine Intranet Seth is now available for bookings.
- How to take a photo. See smartphone photo tips. Share your new directory photos with Carolyn Clabo and your lab website administrator to update directory photos.
- Stock photography: SOM photoshelter is available for free access, ask Carolyn Clabo for the SOM Communications toolkit. Leslie Wimmer or Matt Englund can assist.
- UNC stock photography and videos: go to Multimedia Library | University Branding and Identity Guidelines for access to Medigraph.io.unc contact Jon Gardiner.
- Resources
- Resources, Branding & Downloads – School of Medicine Intranet
- This website above links to letthead templates, and much more.
- Social Media
- UNC BCBP has X, Bluesky, Linked In, and YouTube accounts (tag our accounts @UNC_BCBP in your professional social media posts). Email Carolyn Clabo for any special requests. In 2026, some School of Medicine units are moving away from departmental social media accounts and sending major posts for School of Medicine/UNC Health to amplify. How to do this? Contact Jamie McGurk or John Bigelow, SOM social media specialist.
- Email social@unchealth.unc.edu
- The events form: UNC Health Social Media Request – Events – Form by Asana
- The UNC SOM form: Social Media Requests – UNC School of Medicine – Form by Asana
- UNC BCBP has X, Bluesky, Linked In, and YouTube accounts (tag our accounts @UNC_BCBP in your professional social media posts). Email Carolyn Clabo for any special requests. In 2026, some School of Medicine units are moving away from departmental social media accounts and sending major posts for School of Medicine/UNC Health to amplify. How to do this? Contact Jamie McGurk or John Bigelow, SOM social media specialist.
- Graduate Student Admissions
- Graduate Student Adjustment Requests
- Fill out the Graduate Student Hire Salary Adjustment Request form and email Holly Shepherd
- Parking
- Recruitment: Students
- Student and Postdoc Exit Interviews
- Student Tuition/Fees
- Canvas for course instructors
- Canvas ed tech support available 24 hours/7 days a week
- For remediation of course content:
- take “Digital accessibility in course design” online training UNC Training – Digital Accessibility
- get help from the Digital Accessibility office
- Computer Network, VPN
- Computer Support
- CONCUR Support
- Conference Room Technical Support
- call ATS Classroom Support at 919-843-9086
- visit this webpage for support SOM Classroom Support
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Note from our seminar organizer: January 13, 2026, There has been an ongoing problem with adapters and laser pointers in 1131 Bioinformatics for our seminars. When I contacted IT I was told the following: We no longer provide USB-C to HDMI adapters for laptop cables in SOM classrooms as we cannot guarantee our adapter will work consistently with different types of user laptops. We have had too many compatibility issues with the adapters we provided, so we now recommend that you or your users purchase their own USB-C to HDMI adapters (we recommend the Apple brand adapter for MacBooks). With that being said, please make sure to either tell your guest speakers to bring their own adapter if they plan to use their laptop rather than the desktop, or have one of your own for them to use for their talk. It would also be a good idea if they could save their presentation on a flash drive to use as a backup if for some there is no adapter available at the time of their talk. I will try my best to remember to add that bit of information to the email that I send when the speakers are scheduled. I will contact the remaining faculty candidates regarding bringing their adapters if they plan to use their laptops for their talk, and just in case they forget to do so, the host can help out as well. The department may possibly be purchasing a laser printer to use for the seminars in the near future.
- Email Listservs
- Our email lists are now Office 365 distribution groups Carolyn Clabo or Steven Torchio, back-up Rhonda Strickland
- Old Lyris UNC listservs will be going away. Contact ITS onyen services for support.
- Digital Signage Display
- When the display outside GMB 3007 is having issues, email Carolyn Clabo
- If Carolyn is not available, contact ATS Classroom Support: classroom support form, call if urgent: 919-843-9086, For back up contact Latasha Mingo.
- Email Matt Englund for monthly School of Medicine-themed images and templates for display.
- Email Questions/Problems
- Getting started at UNC a guide for employees
- Knowledge base from ITS has 11+ categories
- ITS School of Medicine Intranet (unc.edu)
- Printer access
- Qualtrics Surveys and forms
- Contact Qualtrics Support – The Odum Institute
- Zoom meetings and in-person technical support at Carolina Square,123 W. Franklin St, Suite 330A Rm 3165-D
- After-hours support: Log in to your account at qualtrics.unc.edu, click on the ? icon at the top right of your screen, and select “Contact Support”
- Shared departmental drives. How do I obtain access to the BCBP server?
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- Contact Latasha Mingo to grant new employees access to shared computer drives. She will contact SOM IT for approval.
- Teams and Slack are popular team collaboration tools. To ensure effective use, new channels within our department must be approved before creation to prevent expired or outdated groups. These channels should be maintained and updated monthly to retain their usefulness. If you want to be an admin for a group please contact our website admin for instructions and best practices. In 2025, our department has a Slack Workspace.
- Please contact Carolyn Clabo to join or seek advice.
- Latasha Mingo is the backup for resources on this topic.
- ITS Help knowledge base articles, click the categories on the left
- Technical Support with UNC system software platforms and websites
- Check this Status page by the ITS Operations Center first
- ITS Help knowledge base articles, click the categories on the left.
- To create a ticket, contact: School of Medicine IT | Services (unc.edu)
- TIM timesheet
- Training
- on-demand training for A/V classroom tech, Canvas, Poll Everywhere, WordPress, and much more.
- VoIP office telephone
- For telephone installation contact Latasha Mingo
- Initial set up of your desk phone and to change your passcode: read Voice Service – Voicemail help article
- Website creation for new labs
- Each lab is responsible for building and maintaining its own lab research website, including hosting fees.
- WordPress – Media & Design Center – Labs, Software & Equipment – LibGuides at University of North Carolina at Chapel Hill (unc.edu), guide from UNC library
- Web development
- Create a website
- Request a site via School of Medicine Web Design/Development Services page
- Websites within other units
- Faculty and researchers, contact the Communications Specialist in specific schools/units to update your directory information and research profile. Examples: Lineberger, Blood Research Group, Pharmacology, Pharmacy.
- Website Content updates on our department’s website
- Please contact our webmaster Carolyn Clabo
- If Carolyn is not available, please reach out via our Web Help Request Form or through the ITS ServiceNow portal.
