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School of Medicine IT

All Pages View

Covered In This Tutorial

  1. Understanding Page Hierarchy
  2. Page Status Filters
  3. Quick Actions
  4. Quick Edit vs. Edit
  5. Using Search
  6. See More Pages By Modifying the Screen Options

The All Pages screen is your command center for managing pages on your site. It shows every page in one place and lets you quickly find, edit, organize, and maintain your content.

You can access it by selecting Pages or Pages → All Pages in the Dashboard.

The All Pages view is where you:

  • Find draft or pending pages
  • Review page structure and hierarchy
  • Reorganize sections of your site
  • Clean up old or unused pages
  • Track what content is live versus in progress

Understanding Page Hierarchy

The All Pages screen displays a site’s pages in a nested list that mirrors your site’s navigation structure. This makes it easy to see how sections are organized. The All Pages view uses indentation and dashes to show how pages are organized.

  • Top-level pages are parent pages and have no dash in front of the page title.
  • Indented pages are child pages and have a single dash before the title.
  • Further indents represent grandchildren and deeper levels, shown with two or more dashes before the title.

Screenshot of a list of pages in the All Page view highlighting the organization and parent / child relationship between pages.

Page Status Filters

Screenshot showing the screen status filters in WordPress.

Across the top of the All Pages view is a list of quick filters that let you narrow what you see:

  • All – Shows every page
  • Mine – Shows only the pages you created
  • Published – Only pages visible to the public
  • Draft – Pages still being worked on
  • Pending – Pages waiting for review
  • Private – Pages visible only to Editors and Administrators
  • Trash – Pages that have been deleted

Quick Actions

When you hover over a page title, you’ll see several action links:

  • Edit – Open the page in the editor
  • Quick Edit – Change the title, slug, parent page, or publishing state without opening the page
  • Trash – Sends the page to Trash. Review Unpublish or Delete Pages before removing live content.
  • View – See the live page (for published pages) or a preview

Quick Edit vs. Edit

WordPress provides two ways to make changes from the All Pages list, but they serve different purposes.

Quick Edit

Quick Edit does not let you change the actual page content. It is for fast, lightweight updates. It is especially useful for reorganizing pages or fixing titles without opening each page. Use it when you need to:

  • Change a page title
  • Update the publishing state (Draft, Published, etc.)
  • Change the parent page
  • Adjust visibility or publish date

Edit

Opens the full page editor. Use it when you need to:

  • Add or update text, images, links, or headings
  • Work with shortcodes, layouts, or Cells
  • Review accessibility and formatting
  • See the full context of the page

Using Search

There are two ways to search for pages: WordPress’s built-in search box and your browser’s Find tool. Each works differently and is useful in different situations.

Search Box

Use the search box in the upper right of the All Pages screen to find a page. This search looks through both the page titles and the body content of each page. This means you can search for a keyword or phrase even if it does not appear in the page title.

Using a Browser’s Search (Finder) Tool

You can also use your browser’s built-in Find feature while viewing the All Pages screen:

  • On Windows: Control + F
  • On Mac: Command + F

This searches only what is currently visible on the screen. It does not search pages that are hidden on other pagination screens.

Because WordPress shows only a limited number of pages at a time, this method works best after increasing the number of pages shown in the Screen Options setting (see below).

See More Pages By Modifying the Screen Options

By default, the All Pages view only displays 20 pages at a time. If your site has more pages than that, you must click through pagination links to see the rest. This makes it hard to locate content, understand site structure, or work across related pages.

To increase the number of pages displayed, click Screen Options in the top-right corner of the All Pages view and modify the Number of items per page setting. This controls how many pages appear in the list.

This setting only affects your own view of the page list. It does not change what other editors see or how your site appears to visitors.

Screenshot of the Screen Options setting in the All Pages view.

Recommendation

If you work on a large site, set Number of items per page to 200. Seeing more pages at once makes it easier to:

  • Scan your site’s structure
  • Find parent and child pages
  • Reduce time spent clicking through pagination
  • Work more efficiently when organizing or reviewing content