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School of Medicine IT

Primary Site Administrator

Each School of Medicine (SOM) website is required to have a primary site administrator, who acts as the business owner for the site’s content.The Primary Site Administrator must be a SOM faculty or staff member.

Responsibilities include:

  1. Serves as the primary point of contact with the Web Team.
  2. Owning website strategy, direction and content curation.
  3. Delegating web content responsibilities to other site editors.
  4. Assigning access to users who will assist in managing their site’s content.
    • Refer to our Sharing and Permissions documentation to learn which roles can be assigned.
    • Access to a website should only be granted to users responsible for maintaining content on an ongoing basis. A single update, such as a change to a faculty profile, does not require access and should be completed by an existing site editor.
  5. Ensure all site editors are properly trained.
    • Anyone assigned the Administrator role is required to attend our Introductory Web Training class before receiving access.
    • All other editors are strongly encouraged to attend the training but are not required. This is at the discretion of the primary site administrator.
  6. Coordinating site reviews, audits, and launch requests.
  7. Periodically review content to remove outdated, duplicate, or unnecessary pages. Sites that are not properly maintained may be flagged for review or taken offline.
  8. Ensure accessibility, branding, and security requirements are followed
  9. Report site issues to the SOM web team so they can be addressed.
  10. Ensure third-party content follows SOM guidelines and does not introduce accessibility, security, or compliance risks.
  11. If a site is allowed to hire an external vendor, freelancer, or contractor, the Primary Site Administrator remains responsible for:
    • Ensuring vendors follow accessibility and branding requirements
    • Reviewing and approving content before it goes live
    • Preventing the use of unapproved tools, plugins, or custom code
  12. Third-party vendors can manage content but cannot serve as the primary site administrator.
  13. Adhere to SOM policies and best practices for managing site content.

While content creation may be shared across multiple editors, ownership cannot be delegated. One person must be accountable for the site as a whole.